3.3. SR 01-19-2010 - Laserfiche WebLink

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Posi~io~s Supervised: City of Ellc River Senior Administrative Assistant N/A Pos~t~on summary The Senior Administrative Assistant provides direct secreta~•fal support to city depa~trr~ent heads. works directly under the City Clerl~ to provide assistance with elections, licensing, minute taking, records retention, meeting packet coordination, and publication of the city web site and the city newsletter. Essential Functions 1, Sha~•es secretarial and general office duties. A. word-processes, ~.•anscribes, and revises documents. B. Proofreads documents to ensure accuracy of copy, grammar, and punctuation. C. Utilizes computer applications with proficiency i.n Microsoft office. D. Composes letters, memos, and documents, E. Types confidential documents. r', Assists with coordination and follow-up on agenda items from all departments for governing body. G. Types, photocopies, and assembles City Council packets. H, In the absence of the Executive Secretary/Deputy Cle~•k, directs worl~flow of administrative clerical staff. I. Purchases ~orde~.•s} inventory and maintains office supplies. J. Grganizes, files, and ~•etr•ieves records from fig system. I~. Enters information into document foraging system ~Laserfiche}. 2. Se~~es as bacl~up receptionist. A. Receives and routes calls to appropriate person; responds to requests for information. B, Receives and refers visitors to appropriate person. C. Processes incoming and outgoing mail. D, Issues pet licenses, binning permits, and snowmobile permits. 3, Performs election activities. A. Assists the City Clerl~ in operations of special, prforary and general elections. B. Responds to public inquiries regarding elections. 4. Performs administrative duties. A. works with desktop publishing software in composing brochures, newsletters, etc. B. Maintains the city's web site by overseeing and monitoring work done by each city Page 1