8.0. SR 11-25-1996 - Laserfiche WebLink

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Action Requested The City Council is asked to review and act on the policy as presented. Emergency Closing Policy In the past there have been several instances in which employees have either not been able to make it to work or left work early due to weather conditions. Although several internal memos have been drafted regarding snow day policies, the city has not had a formal emergency closing policy. Attached are both the Sherburne County Emergency Closing Policy and a draft City of Elk River Emergency Closing Policy. The city's policy closely follows the Sherburne County Policy. Basically, the policy indicates that the safety of employees is important, however, the city will try to remain open in all emergency situations. Employees who are not able to report during an emergency or request authorization to leave early, will be required to use vacation or compensatory time to make up for the lost time, or if none is available, the leave will be unpaid. Action Requested The Council is asked to review and take action on the emergency policy as presented. Data Privacy There are numerous situations in which city employees are asked to provide information to the public. The State's Data Privacy Law is very complex and the consequences of releasing private data to the public can be severe. In an attempt to better educate the employees and to provide an easy to read document for reference, I have contacted the city attorney and requested assistance in this project. Peter has indicated that he will work with another attorney to provide a manual and two training sessions on this topic to all city employees. The cost for the manual and the training is approximately $2,000. Although this cost may seem slightly high, it is very insignificant in comparison to the cost which may be incurred if data is released or withheld improperly.