4.1. ERMUSR 10-13-2009 - Laserfiche WebLink

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a) is accessed in or from theyLTtilities's offices; b) is accessed using remote access to the T T~yUtiiities's computer equipment, telephonic equipment, or services; c) is accessed using the T T~y~Utilities' computer equipment, telephonic equipment, or any service paid for by the T T~}~tltilities; d} is used in a manner that identifies the user with the T T~yUtilities or that refers to the U~Utilities in any manner. GUIDELINES APPLICABLE TO ALL E-MAIL AND VOICE-MATT. USAGE E-mail and voice-mail services are provided for the U~i~-ityUtilities's business use. While occasional use of these services for personal, non-business use is acceptable, employees must demonstrate a sense of responsibility and may not abuse e-mail or voice-mail privileges. • Employees should be mindful that a-mail and voice mail or other communications on the mil-it~LPtilities ~ systems or property are not private. All communications sent by employees via e-mail or voice-mail must be respectful in tone and professional. E-mail and voice-mail may not be used for transmitting, retrieving or storing any communications of a discriminatory or harassing nature, derogatory to an individual or group, obscene, or which are of a defamatory or threatening nature. E-mail should not be used for "chain letters" or for any purpose which is illegal, againstU}~tJtilities policy, or contrary to the TT~~Utilities' interests. • The U~i~tttilities has the capability to retrieve mail messages even after they have been deleted or erased. Furthermore, the use of passwords on the a-mail and voice- mail system does not mean that messages stored on those systems are confidential from the Uti-l-it3~Utilities or may not be retrieved or reviewed by others. • Employees should be aware that yUtilities -provided computer equipment and the information stored in such equipment is the property of the T i~yUtilities. The tyUtilities reserves the right, in its complete discretion, to review any employee's e-mail files, messages, and usage at any time and without notice and/or permission. Employees must respect other people's electronic communications. Employees may not obtain unauthorized access to another's e-mail or voice-mail messages, except pursuant to direction from th~4~ai~,-~~~a Utilities manager for the purposes specified above. 17