4.1 ERMUSR 09-08-2009 - Laserfiche WebLink

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d) is used in a manner that identifies the user with the Utility or that refers to the Utility in any manner. GUIDELINES APPLICABLE TO ALL E-MAIL AND VOICE-MAIL USAGE • E-mail and voice-mail services are provided for the Utility's business use. While occasional use of these services for personal, non-business use is acceptable, employees must demonstrate a sense of responsibility and may not abuse e-mail or voice-mail privileges. • Employees should be mindful that a-mail and voice mail or other communications on the Utility's systems or property are not private. • All communications sent by employees via e-mail or voice-mail must be respectful in tone and professional. E-mail and voice-mail may not be used for transmitting, retrieving or storing any communications of a discriminatory or harassing nature, derogatory to an individual or group, obscene, or which are of a defamatory or threatening nature. E-mail should not be used for "chain letters" or for any purpose which is illegal, against Utility policy, or contrary to the Utility's interests. • The Utility has the capability to retrieve mail messages even after they have been deleted or erased. Furthermore, the use of passwords on the e-mail and voice-mail system does not mean that messages stored on those systems are confidential from the Utility or may not be retrieved or reviewed by others. • Employees should be aware that Utility-provided computer equipment and the information stored in such equipment is the property of the Utility. The Utility reserves the right, in its complete discretion, to review any employee's e-mail files, messages, and usage at any time and without notice and/or permission. • Employees must respect other people's electronic communications. Employees may not obtain unauthorized access to another's e-mail or voice-mail messages, except pursuant to direction from the Utility Administrator for the purposes specified above. • Employees may not use the e-mail or voice-mail systems in a way that causes congestion on the systems or that significantly interferes with another employee's ability to use the systems. GUIDELINES APPLICABLE TO THE USE OF INTERNET E-MAIL AND WORLD WIDE WEB ACCESS • In general, the Utility encourages the use of Internet e-mail communications with residents, consultants, and others as a means of providing services more effectively and efficiently. Internet a-mail is provided and is intended for the Utility's business use. 13