4.2. SR 03-17-2003 - Laserfiche WebLink

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Howard R, Green Company December 30, 2002 File: 230000M-0325 Ms. Michele McPherson Director of Planning City of Elk River 13065 Orono Parkway Elk River, MN 55330 RE: GIS MAPPING INFORMATION RECORD DRAWING INPUT Dear Ms. McPherson: This correspondence is intended to serve as a formal proposal laying out the various options we discussed at our December 13, 2002, meeting for the input of available record drawing information onto the City's GIS Map. As you are aware, we have approximately 2,000 sheets of record drawing information dating back to the late 1970s. Information contained on these record drawing plan sheets consists of street, sanitary sewer, watermain, and storm drainage information. At our most recent GIS meeting on Friday, December 13, 2002, we discussed three options for getting this information from the record drawings into the City's GIS mapping system. The three alternatives are as follows: 1. Howard R. Green Company Interns As we indicated at our meeting, on Friday, December 13, 2002, we have done a small experiment to determine how long it would take an intern to pull the information off of the record drawings and create a database. By making some estimations from this small test relative to the number of sheets of record drawings and the amount of time it would take to compile the information contained on them, we have estimated that it would require approximately 375 hours of time to go through all of the record drawings from the last 25+ years. We believe this work could be competently accomplished by interns who have worked for us a few years. These interns are Civil Engineering students at the University of Minnesota. We would propose to discount their billing rates to $40/hour, which provides for the overhead required for these employees, plus a modest profit. In fact, we would be prepared to commit to the City of Elk River that, based on a $40/hour billing rate and an estimate of 375 hours to perform this work, we would agree to accomplish the work for a lump sum cost of $15,000, regardless of how long it takes. In order to accomplish this work utilizing interns from the University of Minnesota, a reasonable timeframe would have to be allowed to have the work accomplished. During the school year, the interns work as many hours as their school schedule will allow. During Winter Break, Spring Break, and summer, they are full-time employees. 2. City of Elk River Intern Working at HRG Offices We would be prepared to provide a workspace and computer equipment for the City of Elk River to place an intern working for the City into HRG's offices to facilitate the efficient collection of record drawing data. If the City chooses to use this route, there would be no charge to the City of Elk River from Howard R. Green Company for the use of office space and equipment. Ltr-122702-McPherson 1326 Energy Park Drive · St. Paul, MN 55108 · 651/644-4389 fax 651/644-9446 toll free 888/368-4389