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<br />Travel Policy <br />Revised J a11Uary 1999 <br /> <br />v) Reinlbursemel1t sIlallllot be l11ade for l11eals il1elllded in the eonferellce <br />or l11eetillg fee. <br />vi) Pllolle calls for City business, parkillg, taxi, alld other travel expellses <br />will be reinlbursed separately. Receipts are reqllired. <br /> <br />c) Out of State Travel witll all ovelnigllt stay required: <br />i) No meals are to be cllarged to tIle hoteVnlotel room. <br />ii) Receipts are not required for meal or incidelltal expellses. <br />iii) Reill1bursenlel1t for Ineals alld illcidental expellses will be as follo\vs: <br />Breakfast $ 9.00 <br />LuneIl 11.00 <br />Dilmer 20.00 <br />11lcidelltals 5.00 <br />iv) Aetllal reill1bllrsell1ent for partial tra\'el days \vill be based on tIle <br />reasonable till1e required to reacll the destillatioll. <br />v) Reill1bllrsell1ellt shall not be made for nleals illclllded ill tIle cOl1ferellce <br />or llleeting fee. <br />vi) Pllo1le calls for City bllsiness, parking, taxi, alld otller travel expenses <br />\vill be reimbursed separately. Receipts are required. <br /> <br />4. LODGING: TIle City \vill pay for reasollable Ilotel accoll1111odatiolls. <br /> <br />a) Ail itelllized bill frOlll the Ilotel is required. <br /> <br />b) If possible, al1~angelllents sllould be l11ade for the hotel to bill tile City directly. <br />If al1~allgell1ellts callilot be lllade for direct billing, tIle City sIlall reinlbllrse the <br />El11ployee for SllCh reasollable lodgi1lg expenses except: <br />i) Expellses illcurred for lodging dUrillg dlive tilne as stated ill 2.b.ii <br />abo\'e or extra days 110t directly reqllired to llleet tile l1leetillg or <br />cOllference schedllle. <br />ii) Expellses for persollal pIl01le calls. <br />iii) Expenses for meals cllarged to tIle rOOll1. <br />iv) Expenses for otller perso1lal expellses charged to tIle rOOlll. <br /> <br />5 . ADVANCE EXPENSE CHECK: If requested, all advallce expellse clleck may be <br />iSSlled for estilllated travel expellses. <br /> <br />a) TIle advance sIlall be issued purSllallt to Mil111esota Statute 471.97. <br />i) Receipts are required for all expel1ses. <br />ii) A signed Reinlbllrse11lent Request \vitIl receipts 11111St be sublnitted <br />witlli1l 30 days of travel. <br />iii) Tile City shall detenl1ine the estimated travel expellse all1011nt to be <br />advanced. <br /> <br />3 <br />