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<br />Travel Policy <br />Revised January 1999 <br /> <br />i) Ell1ployees should select tIle 1110st ecolloll1ical airfare tllat fits the <br />conference or meetil1g sc11edllle. <br />ii) An Enlployee filay elect to drive for persollal reaSOllS instead of <br />utilizi1lg air transportatiol1 wit1l tIle followillg provisions: <br />a) Prior \Vrittell approval must be received frOill tIle depalinlent <br />Ilead Of City Admillistratof. <br />b) 011 tIle date pennission is received to drive, the Elnployee lnust <br />COlltact a travel agellt and get tvvo written quotes for airfare <br />based 011 tIle 1110St ecollo1nical rate available tIlat fits tIle <br />COllferellce Of Ineetillg sc11edule. TIle quote 111USt inclllde tIle <br />departure alld an-ival tilnes. TIle written quote shall be attached <br />to tIle Reinlbursemellt Request. <br />c) Reil11bllrselllent will be 11lade based on actllal lllileage tinles tIle <br />reill1bllrsenlellt rates as stated in 2.a.i or tIle airfare identified ill <br />3.b.ii.b) \VIlicl1ever is less. <br />d) Lodgillg reinlbursell1ellt sIlall be limited to the period of time <br />required if air trallsp ortati 011 11 ad beell llsed. <br />e) Meal reilllbllrsel1lent sIlall be lill1ited to the peliod of tillle <br />reqllired if air trallspOliati011Ilad beell used. <br />f) Drive tillle shall be 011 the Elnployee's persollal till1e. <br /> <br />3. MEAL AND MISCELLANEOUS EXPENSES: Meals and nliscellaneous expenses <br />sIlall be rei111bursed as follovvs: <br /> <br />a) III State or Ollt of State \vitlll10 ovel1ligIlt stay required: <br />i) Receipts are required for alllneal and Iniscellaneolls expense <br />reill1 b tlrS elll ell ts. <br />ii) Reil11bursell1ellt sIlalll10t be l11ade for 111eals il1clllded ill tIle cOllference <br />or meeting fee. <br />iii) Tile reill1bllrsenlellt reqllest sIlall not exceed the set 1naxilllU1TIS as <br />follo\vs: <br />Breakfast $ 7.00 <br />LllllCll 10.00 <br />Dil111er 18.00 <br /> <br />b) III State witll all ovenligllt stay reqllired: <br />i) No meals are to be cl1arged to tIle 11otel/nlotel rOOl11. <br />ii) Receipts are not reqllired for nleal or il1cidental expenses. <br />iii) Reimbursell1el1t for nleals alld il1cidental expenses will be as follo\vs: <br />Breakfast $ 7.00 <br />Lllllell 10.00 <br />Diluler 18.00 <br />111cidelltals 5.00 <br />iv) Actual reill1bursell1ent for partial travel days \vill be based 011 tile <br />reasollable tilne reqllired to reac11 the destillatioll. <br /> <br />2 <br />