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<br />EXHIBIT B <br /> <br />City of Elk River <br />Travel ReilllburseInent Policy <br />Revised January, 1999 <br /> <br />TIle City of Elk River 111ay reimburse employees, volllnteers, appoillted and elected <br />Ell1ployees (llereafter refelTed to as Ell1ployees) for actual expellses illcUlTed while actillg <br />as a represelltative of tIle City. Unless otller\vise required by la\v, the follo\ving COllditiollS <br />111USt be 11let in order to qualify for reilllburselnellt: <br /> <br />1. TIle expenditure lnllst qllalify as a pllblic purpose expenditure as detennilled by <br />State la\v alld tIle Ellc River City COllllCil for \vhicIl tIle City l11ay use tax nloney. <br />2. Prior Sllpef\Tisory approval froll1 tIle depalil11ellt head or City Adll1illistrator lnllst be <br />recei\Ted before reilllbursenlellt will be nlade. <br />3. Reimbllrsel1lellt \vill be lnade only for actual Ollt of pocket expellses \Vllicll are <br />directly related to the reaSOll for \VllicIl tIle Official is representillg tIle City. <br /> <br />Reill1bllrsell1ellt sIlal1 be 111ade ill accordallce \vitIl tIle lules stated ill tllis policy. No <br />reill1bllrsell1ellt \vill be 11lade to all Ell1ployee ullless tIle reill1bllrsell1ellt reqllest meets tIle <br />follo\villg criteria alld tIle proper required doculllel1tatioll is illcluded \vitll tIle <br />reil1lburselnellt request. <br /> <br />1. REIMBURSEMENT REQUEST: An itelllized Expense Reil11bllrselllent Reqllest <br />fonl1 (as provided by tIle Fillallce Departmellt) nl11st be conlpleted alld submitted <br />\vitllill thirty days follo\villg tIle date of tIle expellse beillg illClllTed ill order to be <br />eligible for reilnbllrse111ellt. <br /> <br />a) Tile expellse report 111Ust be sigIled by tile Enlployee reqllestillg <br />reinlbllrsenlent and tIle depart11lellt head or City Adl11illistrator. <br /> <br />b) Receipts must be attacl1ed for all iten1s for \Vllich reill1bllrseme1lt is <br />reqllested. <br />i) If an overlligllt stay is reqllired, receipts 111ay 110t be l1eeded for all <br />itel1ls. See 3b alld 3c belo\\!. <br /> <br />2. TRAVEL: Wllellever possible a City vellicle is to be llsed for City related travel. <br /> <br />a) If a city vehicle is 110t available, reimbllrsell1ent \vill be Inade for tIle <br />11lileage illcurred during travel for City bllsilless. <br />i) Reill1bllrsenlent will be Inade at tIle rate approved as the Federal <br />Govermnent nlileage reilnburselnent rate. <br /> <br />b) If out of state travel is reqllired, air trallSpOliation is reco1lli1lellded and ,viII <br />be reil11bursed by the City. <br /> <br />1 <br />