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<br />GOVERNMENT DATA PRACTICES ACT <br /> <br />Numerous types of data are categorized as private, non-public, or confidential under the <br />Minnesota Government Data Practices Act. In many circumstances, data may not be disclosed <br />except with authorization of the subject of the data or pursuant to court order. To ensure that the <br />Minnesota Government Data Practices Act is not violated, employees are strictly prohibited from <br />disclosing to a third party, within or outside the City, any personnel data, data relating to pending <br />civil legal actions, or any other data that might be classified as private, non-public, or <br />confidential, without the City Administrator's express authorization. Pursuant to the Minnesota <br />Government Data Practices Act, the City Council appointed the City Administrator as the <br />responsible authority to administer the requirements for collection, storage, use, and <br />dissemination of data on individuals within the City. Refer to the City's Guidelines and <br />Procedures for the Minnesota Government Data Practices Act for additional information. <br /> <br />PERFORMANCE APPRAISALS <br /> <br />Performance appraisals are an opportunity for employees, supervisors, and the City to assess an <br />individual's job performance. The performance appraisal system is designed to: <br /> <br />· Ensure that quality services are provided to the public at the least possible <br />cost; <br />· Motivate and develop employees to their fullest potential; <br />· Clarify roles and mutual expectations of supervisors and employees; <br />· Promote open and ongoing communication between employees at all levels, <br />including feedback from subordinates to supervisors; and <br />· Assist in determination of whether employees are meeting the established <br />performance standards for their position. <br /> <br />Performance appraisal forms generally will be maintained in the employee's personnel file. <br /> <br />Employees may be evaluated formally .or informally at any time. An employee's immediate <br />supervisor or department head normally will conduct a performance appraisal on an annual basis, <br />and may conduct performance appraisals more frequently if prescribed by the City Administrator <br />or the employee's department head. The performance appraisal usually will be in writing and <br />must be signed by the employee and supervisor. <br /> <br />ATTENDANCE <br /> <br />Every City employee has an important role to. play in maintaining a productive workplace. <br />Therefore, it is essential that all employees report to work as scheduled every day. Unsatisfactory <br />attendance, including reporting late to work and leaving work earlY.}ll_~YJe_sultindis_cjp'lin~ryu' {Deleted:, <br />action up to and including discharge. <br /> <br />i <br />.._._---~...._._~ <br /> <br />If an employee must be absent from work for any reason, other than approved time off, the <br />employee must notify his/her immediate supervisor at least thirty (30) minutes prior to the start <br /> <br />7 <br />