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Personal calls must not interfere with city work, should be brief and made only when <br />necessary. Preferably, personal calls should be made during scheduled rest break or lunch <br />periods. <br />The Mobile Phone Policy can be found on Access Elk River. <br />iPad/Tablet Device Use Policy <br />The City Council has authorized the purchase and assignment of iPads and tablet devices <br />to enhance workflow, reduce paperwork, increase efficiency, and enhance internal and <br />external communication. The full city policy which includes purpose, use, care, and user <br />responsibilities can be found on Access E/kRiver. <br />Email and Voicemail Use <br />Emails and voicemails are subject to the Minnesota Records Management and the <br />Government Data Practices Acts and could be classified as public information. <br />While occasional use of these services for personal, non -business use is acceptable, <br />employees must demonstrate a sense of responsibility and may not abuse email or <br />voicemail privileges. <br />Communication sent via email or voicemail must be respectful in tone and professional. <br />The transmission, retrieval, or storage of discriminatory, harassing, derogatory, obscene, <br />defamatory, or threatening messages are forbidden. Email shall not be used for chain <br />letters or for any purpose which is illegal, against city policy, or contrary to the city's <br />interests. <br />There is no expectation of privacy regarding city email or voicemail. The city has the <br />capability to retrieve mail messages even after deletion. Furthermore, the use of <br />passwords on the email and voicemail system does not mean that messages stored on <br />those systems are confidential or may not be retrieved or reviewed by others. The city <br />reserves the right to review employee email files, messages, and usage at any time and <br />without notice and/or permission. <br />Employees must respect other's electronic communications and may not obtain <br />unauthorized access to another's email or voicemail messages, except pursuant to <br />direction from the city administrator for the purposes specified above. <br />Internet Access and Use <br />Acceptable uses of internet access services include information for business -related <br />purposes, professional education, and professional development. <br />Employees must respect all copyrights and intellectual property rights of materials, and <br />Page 50187 <br />Page 121 of 447 <br />