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Minnesota State Arts Board
<br />FY 2024 Arts Experiences
<br />Program Overview and Application Instructions page 13
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<br />Spending Plan Form
<br />Identify how you will spend Arts Experiences grant funds to accomplish your proposed arts
<br />activities within the grant period. In the narrative text box, provide an explanation for every line
<br />item with a dollar amount entered, or enter “N/A” if line item doesn’t apply. Only include
<br />expenses that are relevant to and necessary for arts programming.
<br />• Compensation: Describe payments the applicant expects to make to artists, other
<br />personnel needed to support arts programming, and any others who may be paid with
<br />grant dollars for planning, creating, teaching, performing, evaluating, etc.
<br />• Materials/Services: Include costs for items such as art supplies, tools, copyright fees,
<br />online subscriptions, Internet/Web services, graphic design, CD printing, framing, etc.
<br />• Accessibility: Include costs that may be incurred to ensure accessibility for populations
<br />with disabilities such as captioning, ASL, audio description, multi format materials, etc.
<br />• Equipment purchase: Refers to the purchase of necessary items such as musical
<br />instruments, cameras, kiln, etc. Applicants may also purchase accessibility equipment
<br />(e.g., assisted listening devices or captioning equipment). The total combined cost for all
<br />equipment to be purchased may not exceed $4,999.
<br />• Administration: This line is for indirect or overhead costs that are directly related to and
<br />necessary for the grant activities such as time and expenses related to accounting,
<br />processing payroll or taxes, etc.
<br />• Other: Include other relevant expenses including promotion and marketing, rental of
<br />equipment or space other than the applicant’s normal facilities, travel within the state of
<br />Minnesota, etc.
<br />• Total dollars requested: The total dollars requested will calculate automatically.
<br />All amounts in the spending plan should reflect actual expenses; unrealized income such as
<br />scholarships, discounts, or in-kind support is not considered an expense. For example, instead
<br />of allocating $5,000 for "offering free tickets for families” use the spending plan to show which
<br />expenses the $5,000 would cover, such as paying artists or purchasing materials.
<br />Note: Applicants are encouraged to ask for what they need, between $5,000 and $35,000. The
<br />amount of the grant request will not create an advantage or disadvantage for the application.
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<br />SAMPLE EXPENSE DESCRIPTION
<br />Compensation: Festival coordinator stipend = $6,000; musicians = $2,000 (4 x $500); dance groups =
<br />$2,000 (4 x $500); demo artists = $2,000 ($1,000 x 2)
<br />Materials and services: Community art project supplies = $1,000; tape, markers, signage supplies =
<br />$500; flyers and postcards = $1,000
<br />Accessibility: Adaptable arts tools = $200; accessible toilet rental = $400; wheelchair ramp rental = $400
<br />Equipment purchase: New PA system = $2,259
<br />Administration: Bookkeeping salary and fringe benefits = $500
<br />Other: Online advertising = $1,000; newspaper advertising = $1,500; postage to mail postcards = $550
<br />Applicant Background
<br />The Arts Board will use the information reported in these forms to monitor its own efforts to
<br />reach all of Minnesota’s demographic groups, and will use the information to allocate funds,
<br />ensuring that priority groups receive a percentage of grants awarded that is equal to or greater
<br />than their proportion of the total applicant pool.
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