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Parks and Recreation Commission Minutes July 12, 2023 Page 3 Commissioner Brown asked if the trails will be cleaned after the event and Mrs. Sivaraj stated the band students will clean everything. Commissioner Holmgren asked who will do the scaring. Mrs. Sivaraj stated the band students. Commissioner Holmgren suggested asking theater students to participate. Moved by Commissioner Anderson and seconded by Commissioner Holmgren to approve the Elk River Band Booster Haunted Trail Walk to be held at Lion John Weicht Park on October 7, 6:00 - 8:00 p.m. Motion carried 7-0. 6.3 Good Shepard Lutheran High School Family Festival Roxanne Dennison presented the report on behalf of Good Shepard Lutheran High School for their family festival, which they are hoping will become an annual event, to be held on either October 8 or 15 at 11:00 a.m. — 5:00 p.m. They will supply food, have attractions such as a band, pony rides, petting zoo, bingo, variety of games, bounce houses, possible dunk tank, water balloon toss, face painting, wacky hair station, 3-legged race, cornhole competition and a raffle drawing. Chair Williams asked if she has discussed food requirements with staff that we require other groups to follow. Mrs. Dennison shared staff let her know the policy for having food trucks and if they are planning to provide the food, they will not need a food handlers certificate since it will be more of a potluck. Chair Williams shared that goes against what we are making the athletic associations follow. Mr. Hecker asked if they have insurance, which they do not, and let Mrs. Dennison know they will need to provide liability insurance and list the City as an additional insured. Commissioner Anderson suggested having a specific date and time to approve the festival. Commissioners discussed the dates and agreed October 15 would be best. Commissioner Brown asked if the pavilion and shelters are rented on that date. Staff will need to look at the reservation calendar. Commissioner Holmgren suggested having an inclement weather backup date. Moved by Chair Williams and seconded by Commissioner Holmgren to approve the Good Shepard Lutheran High School Family Festival to be held at Orono Park on October 15 provided that the food requirements and insurance are set and verification on shelter and pavilion availability. Motion carried 7-0. 7.1 Plants and Things Athletic Complex Proposal Mr. Stremcha presented the staff report. Staff are looking to see if the commission is okay with sponsorships if the funds are being applied to site improvements rather than a general fund or general capital expenditure. The other component we want to capitalize on is the opportunity for renaming when we partner with MNDOT on the signage. Whether the signage for MNDOT relates to an Athletic Complex versus a recreational complex or park we want to make sure we can utilize the rights -of -way and capitalize on that opportunity as well. We are looking for a consensus from the [IIIIEI II IGJATUR