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Parks and Recreation Commission Minutes July 12, 2023 Page 2 Teresa Kleven, 909 York Ave NW, spoke with Mr. Hecker on June 28 on site. Mrs. Kleven asked Mr. Hecker what she could do about the trail next to her property. He stated she could attend a commission meeting and it could be an agenda item at the July 12 meeting. She would like to know why it was not added to the agenda. Mr. Hecker stated he did mention it could be added to the agenda as a discussion item but was not sure if Mrs. Kleven would be attending. Chair Williams stated that whether it had been on the agenda or not, there would still be a follow-up meeting with staff. Mrs. Kleven asked if the commission would be voting on the trail. Chair Williams stated there was not a vote and the Commission gave a consensus for the Boy Scout project to move forward. Mrs. Kleven added since it was brought up at a past commission meeting, she thought the commission would make a recommendation to approve or deny. Chair Williams shared it was a presentation not an action item. Mrs. Kleven asked if the next step is gathering more information, which Chair Williams confirmed. Mrs. Buttweiler said there were many people that were not able to attend the meeting tonight and asked if she could add their names to the list. Commissioners suggested spreading the word with neighbors and said if their name is not on the list, they can still attend the meeting. Staff discussed having the meeting take place in about two weeks at 6:00 p.m. 6.1 Free Grace United Halloween Hayrides Karlie Phelps, Family Pastor of Free Grace United, presented the report. Last year they had hayrides in their parking lot during the annual Trunk or Treat, and it was a huge hit. They would like to make it an Elk River event and utilize the trails at Lion John Weicht Park for the hayrides. It will be a free event for the community held on Saturday, October 28, 3:00 p.m. — 6:00 p.m. Commissioner Rathbun asked if there is a similar event held at Woodland Trails Regional Park in the Fall. Mr. Hecker said we have not done events like this recently at that park. Moved by Commissioner Loidolt and seconded by Commissioner Holmgren to approve the Halloween Hayride event to be held at Lion John Weicht Park on October 28, 3:00 - 6:00 p.m. Motion carried 7-0. 6.2 Elk River Band Booster Haunted Trail Walk Rayma Sivaraj presented the report on behalf of Elk River Band Booster Club. The haunted trail walk will be 1.3 miles at Lion John Weicht Park with minor spooks 6:00 - 7:00 p.m. for younger children and major scares 7:00 - 8:00 p.m. There will be an entrance fee of $10 per person and they are hoping to have 80-100 participants and are hoping this will be an annual event. The booster club has an insurance quote from North Central Insurance Company, and they will name the City of Elk River as an insured party. II�EIEI �r INATURE']