7.5 PRSR 02-10-2021 - Laserfiche WebLink

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7. All persons and any equipment associated with the reservation must be out of the Trott Brook Farms Barn at the end of the reservation time. No items are to be left overnight. 8. All bands and audio equipment must stop playing at 12a.m. if inside the building. Outside bands and audio equipment must stop playing at 11p.m. 9. Violation of these rules may result in forfeiture of all deposit money, the termination of the event, and the loss of opportunity to use the facility in the future. ALCOHOL 1. An Elk River police officer must be present if alcohol is served from the time alcohol is served until the end of the event. This will require an additional fee based on a minimum of three (3) hours at $50 per hour. A separate invoice will be sent out after the event if the officer stays longer than the originally scheduled time. 2. In the event a caterer is hired to manage the serving of alcohol, the caterer must show proof of having a caterer’s permit issued by the Commissioner of Public Health and Safety. The caterer shall notify the Police Chief and the City Clerk of the event. The caterer may sell beer/wine as an incidental part of food service that serves prepared meals. 3. Service and consumption of alcohol is allowed only in the Meeting Room. Alcohol can only be dispensed to persons twenty-one years of age or older that are attending the event for which the beverage is being served. 4. No compensation may be exchanged for alcohol unless a caterer is hired according to the stipulations as listed in #2 or unless a temporary liquor license is acquired by a club, charitable, religious, or other non profit organization that has been in existence for at least three (3) years. This includes donations, advance sale tickets and tips. 5. No alcohol may be served after midnight on Friday and Saturday evenings or after 10:30 p.m. on other nights. 6. The applicant, the caterer, and all parties consuming alcohol must conform to all city and state liquor laws. 7. Applicant must provide a copy of Certificate of Liability Insurance (including host liquor liability) when alcohol is served with total liability for all damages of $1,000,000 per occurrence. In the event a caterer is not hired, a copy of the applicant’s homeowner’s insurance will be required, showing $1,000,000 of liability coverage. The City of Elk River must be listed as an insured party during the licensing period if the event is being held on city property. This certificate must be provided at least 14 days prior to the event. 8. Violation of these rules may result in the denial of future reservations for use of the Trott Brook Farms Barn. Denial of use does not exempt violators from possible civil or criminal prosecution under applicable City Ordinances, State, or Federal laws. SMOKING The Trott Brook Farms Barn and Trott Brook Park is a smoke-free building and grounds. SUPERVISION The group, individual or organization using Trott Brook Farms Barn must provide competent adult supervision for the entire time participants are in the building or on the surrounding grounds. LIABILITY AND INDEMNIFICATION The group, individual, or organization using any or all of the facilities at Trott Brook Farms Barn shall agree to compensate the City of Elk River for all damages to facilities, equipment, or other property owned by the City, to compensate an employee for damage to personal property by any persons(s) attending the event, and further assumes all liability for any personal injuries, including death caused by participants in the scheduled event. The reservation holder will be responsible for reimbursement of damages, including those in excess of the deposit. Reservation holder shall be wholly and solely liable and responsible for any and all acts of every kind and nature of any member, agent, employee or guest of permit holder. Reservation holder further agrees to indemnify the City and defend and hold it harmless from any and all damages, claims for damages, and claims of each and every nature which might arise out of the use of the Premises during the term hereof occasioned by the act or acts of any of permit holder’s members, agents, employees or guests on the Premises. IN NO EVENT SHALL THE CITY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR OTHER CONSEQUENTIAL DAMAGES WHETHER OR NOT FORESEEABLE (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR THE LOSS OF GOODWILL OR PROFITS) ARISING OUT OF OR IN RELATION TO THIS AGREEMENT EVEN IF ADVISED BEFOREHAND OF THE POSSIBILITY OF SUCH LIABILITY.