7.5 PRSR 02-10-2021 - Laserfiche WebLink

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ROOM SET-UP AND DECORATION Room set-up will be done the day of the event by the applicant. Decorations may be put up by the user and must be removed upon completion of the event. Installation of decorations may not inconvenience any other group and must be done within the period of time reserved. Items may not be attached to the walls or ceiling. Paper/metallic confetti or rice shall not be used in the building or on the grounds. USERS AND FEES An Elk River organization is one with its primary physical location being within the City's boundaries. For entities without set physical locations, an organization will be considered an Elk River Organization if it certifies that at least 60% of its membership is comprised of Elk River residents (subject to potential confirmation). The exempt purposes set forth in 501(c)(3) are charitable, religious, educational, scientific, literary, testing for public safety, fostering national or international amateur sports competition, and the prevention of cruelty to children or animals. Elk River 501(c)3 groups will be allowed up to three reservations per month under the 501(c)3 guidelines. If an Elk River 501(c)3 group requires more than three reservations in a month, the group will be charged the Elk River Resident rental rate for the additional rentals. Elk River service organizations are identified as Rotary, Kiwanis, Masons, Knights of Columbus, Jaycees, American Legion and Auxiliary, VFW and Auxiliary, Lioness, and the Eagles and Auxiliary. Deposits are to be provided by money order, cashier’s check or credit card for amounts over $100. All holidays will be considered weekend use and are subject to staff availability. REFUNDS Rental fees and other charges are refundable if the City cancels the use of the Trott Brook Farms Barn for any reason other than violations by the users. When the reservation holder requests cancellation more than forty-five (45) days before the event, a full refund of the building supervision fee will be issued and a full refund of the rental fee will be issued if an alternate user is found. There is no refund of any fees if a reservation holder cancels within forty-five (45) days prior to the event. Deductions to the deposit shall occur as follows: CONCERN PORTION OF DEPOSIT LOST All items used must be cleaned and put away. All rooms used, including bathrooms, must be swept, all spills/messes must be cleaned up and garbage must be taken out to dumpster if can is full or if it contains food. $30/hr. with a 2 hour minimum for any clean up required Any items broken, damaged or missing. Replacement cost plus 25% Building and grounds—any damage including but not limited to graffiti; gum on furniture; broken fixtures, outlets, windows, or doors; holes in walls and outside area free of debris. To be assessed Event not ending as scheduled, including clean up. See fee schedule Additional deductions may be taken according to the Lions Park Center Use Policy. Please be sure to read these in full. Refer to policy CLEAN UP RESPONSIBILITIES Make sure to lock the top and bottom of the large barn door; Take all your trash to the bins outside; Wipe down the tables and chairs; Wipe down the counter in the kitchen; Pick up in bathrooms; Sweep the floor; Mop floor if spills or if muddy or wet shoes tracked onto floor; Make sure heat is turned down to 65 degrees; Make sure supply room door in men’s bathroom is locked; Lock front door; Return key to the Parks and Recreation administrative office the following business day or drop key into lockbox located at City Hall.