8.1. SR 11-16-2020 - Laserfiche WebLink

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PROJECT APPROACH BKV G R O U P the proposed project direction to meet these goals. The BKV Group team has designed more than 230 public safety facilities including several shared police/fire facilities. We have completed projects across the nation, ranging from rural station renovations to administration buildings for large urban departments. We also have experience working through a phased construction process while these essential facilities remain fully operational. Through this experience, our team has developed a deep knowledge of national standards and best practices, as well as an appreciation for the different skill sets and unique attributes that make each fire and police department a unique joy to work with. BUILDING A TEAM - MANAGING THE PROJECT - BKV GROUP TEAM APPROACH The BKV Group team measures the success of our projects based on our client's satisfaction at the completion of the project. These will be your buildings, not ours. To achieve a successful result, we utilize an in-depth collaborative process with our clients, allowing all stakeholders to play an active role from start to finish. We start the process in the kickoff meeting by identifying your goals and expectations for the project. We will meet with each department to review the space program information that was developed in the study. We will confirm current and projected staff, required operational space, and department interactions that promote operational efficiency. This helps to ensure that the project accounts for all required spaces and their organization. It also starts the initial full compass collaboration with the city and staff. Throughout the design process, we schedule a series of workshops in each phase of development to engage the client and review every aspect of planning, design and construction. We review project information with the city's project team and each department to adjust as needed and address the comments we receive. Requested changes are documented and issued to everyone associated with the project so that all requests are promptly and properly incorporated into the construction documents (CD). This iterative process continues through design development (DID) and into CDs with each aspect of the project discussed at least one workshop, including topics like power and data locations, built in casework requirements, furniture design and collaboration spaces, acoustical separations, light fixture selection, door hardware, etc. At regular intervals, presentations will be made to the city council to update them on the project process as well as to get their input. The community is also kept involved and aware of the activities and direction of the project process. This can be done through several methods including Town Hall meetings. Working in the public sector demands a diligence to schedule and budget compliance and a commitment to a high degree of transparency in decision - making. Without these elements, it is impossible to safeguard the public trust. As with all of our public sector projects, we recommend a five -pronged approach to Project Management for the City of Elk River. BUILD AN EFFECTIVE TEAM & PROJECT UNDERSTANDING We put a great deal of emphasis on establishing a trusting, committed relationship with each client. To build an effective team early in the project we use the kickoff meeting to establish overarching project goals, expectations, and vision. These goals and objectives always include "on -time" and "on -budget," but also include things like "a building that is truly resilient," "existing building to remain operational during construction," or "enthusiastic buy -in from the staff." Each member of ENRICHING LIVES AND STRENGTHENING COMMUNITIES 1 47