8.2 SR 04-20-2020 - Laserfiche WebLink

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Section 111: Overall Scope of Services Consultant services are anticipated to begin roughly in April of 2020 and end after final acceptance of the improvements and expiration of the warranty period, whichever comes later. The selected Consultant shall be the overall project lead and manager on behalf of the City. The City proposes a team approach in the development of the design utilizing the services of the Consultant in conjunction with the Parks and Recreation staff. This includes public presentations at one or more Parks and Recreation Commission meetings to discuss the design review and updates to the 2017 Orono Park Master Plan and design packages. The Consultant shall report to and take direction from city staff as directed by the City Council. The Consultant's proposal should include a detailed scope and budget estimate for all services as outlined in this RFP. The City stresses Consultant's innovation, uniqueness and ingenuity in proposing their scope of services. Recommended changes to the scope and project approach will be considered and concerns regarding budget and time frames should also be identified. This includes sequencing the bidding and construction timeline schedules of YAC and Orono Park. Bids for the YAC project in spring/summer of 2020 must remain within the established budget and may be rebid during Orono Park project bidding process with an anticipated construction of 2021. The budget for the trail, skate park and park improvements shall be allocated to the Active Elk River Project Fund and the budget for the parking lots shall be the Pavement Preservation Fund. Management Services The Consultant will serve as assistant to the Parks and Recreation Director throughout all elements of the park design project. Services rendered shall include as a minimum: 1. Assistance in defining the maximum utilization of project resources in completing the scope of services, considering budget and time frame constraints. 2. Coordination, preparation and delivery of monthly reports covering the project. Meeting with the Parks and Recreation Director on a regular basis. 3. Assistance in preparing documents, CAD, graphics and mapping standards to support the depiction of the design elements. Design Scope of Services The Consultant shall: 1. Include a topographic survey for Orono Park and the YAC building portion of this project. 2. Include Right -Of -Way title work for Orono Park. 3. Review and modify the master plan for the park including the layout and orientation of the parking lots, pickleball, basketball, and new restroom/pavilion for Orono Park. 4. Review and design the storage/concessions building at YAC. Explore repurposing the current building or demolish and construct a new building, depending on needs and costs. The concessions food preparation area must follow the Minnesota Department of Health standards. The City is recommending a seasonal operation with a basic design of an epoxy sealed floor, stainless counters and a hand sink. 5. Define materials and construction systems for the project in entirety. 6. Design water, storm and sanitary connections to accomplish the proposed park improvements, including the elimination of the Orono Park Kuss ballfield by making it into an open recreation lawn. 7. Design an independent septic system and utilities for the restroom and concession buildings at Request for Proposals Active Elk River Park Improvements