4.6. SR 02-18-2020 - Laserfiche WebLink

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SWIFT Contract Number: 170800 approves the RMS vendor agreement draft, the agreement is executed, and the State approves the RMS vendor project plan. 8. Require the Governmental Unit’s staff and the staff of the RMS vendor attend periodic status meetings and demonstrations organized by the State. 9. Assure the RMS vendor installs a version of software that is compliant with the State requirements. 10. Ensure that the implementation meets the requirements of the Minnesota Department of Public Safety’s Security Architecture, State of Minnesota Non-Visual Access Standards (https://mn.gov/mnit/assets/Stnd_State_Accessibility_tcm38-61585.pdf), and the CRS Vendor Adapter Specifications, and the CRS Data Mapping Requirements, which are posted on the CJIS Launch Pad (https://bcanextest.x.state.mn.us/launchpad/). These documents and any revisions posted to the website are incorporated into this Agreement by reference. The Governmental Unit is responsible for checking the website periodically for updates to these documents and providing any changes to its RMS vendor. 11. Test its electronic submissions in the State’s test environment according to the “CRS Agency Vendor Test Plan” posted on the CJIS Launch Pad at https://bcanextest.x.state.mn.us/launchpad/ located under MNJIS Training/ NIBRS. This document and any revisions posted to the website are incorporated into this Agreement by reference. The Governmental Unit is responsible for checking the website periodically for updates to these documents and providing any changes to its RMS vendor. 12. Achieve certification for its electronic submissions by sending three (3) consecutive months of MN-NIBRS compliant statistics with an error rate below 4% each month, a requirement of all government agencies reporting crime utilizing the RMS. 13. Transition reporting MN-NIBRS compliant crime statistics in coordination with the State at a date and time specified by the State. The State’s Duties: 1. Accept Governmental Unit’s crime statistics in the existing format in use on the effective date of this Agreement. 2. Provide the Governmental Unit with documents listed in Items 10 and 11 above and maintain their accuracy including any changes made by the State or FBI. 3. Review Governmental Unit’s agreement draft with its RMS vendor for the required content and either approve or disapprove the agreement. It the draft is disapproved, the State will notify Governmental Unit of the required changes to receive approval. State will review and act within ten (10) business days of receiving the agreement draft from the Governmental Unit. 4. Review Governmental Unit’s project plan with its RMS vendor and either approve or disapprove the plan. If the plan is disapproved, the State will notify the Governmental Unit of the required changes to receive approval. State will review and act within ten (10) business days of receiving the plan from the Governmental Unit. 5. Schedule periodic status meetings and demonstrations as needed to ensure the project is completed. 6. Provide electronic schema and sample submission files that Governmental Unit can share with its RMS vendor. 7. Provide access to its test environment so that Governmental Unit can test its submissions. 8. Verify and validate Governmental Unit’s submissions during the test period. 9. Provide training to Governmental Unit on the submission requirements and best practices for MN-NIBRS compliance. 10. Verify and validate Governmental Unit’s submissions during the certification period including those made by government agencies using the RMS. 11. Issue written certification of MN-NIBRS compliance to Governmental Unit when the standards for submission have been met. 12. Provide access to its production environment and authorize Governmental Unit to switch to MN-NIBRS reporting following the written certification. 3 Payment The State will make payments to the Governmental Unit in accordance with the following deliverables list. Deliverable Payment Receipt of an executed Agreement between $1,000 Governmental Unit and its RMS vendor Approval of project plan $1,000 Receipt of mapping document of RMS data $1,000 elements to CRS data elements Submission of first successful test $1,000 Completion of training provided by vendor $1,000 Submission of RMS documentation to support $1,000 DPS/BCA NIBRS JPA (November 2019) 2