4.6. SR 02-18-2020 - Laserfiche WebLink

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SWIFT Contract Number: 170800 Joint Powers Agreement National Incident-Based Reporting System (NIBRS) State of Minnesota This Agreement is between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension \[BCA\] ("State"), and the City of Elk River, acting on behalf of its Police Department ("Governmental Unit"). Recitals 1. Under Minnesota Statutes § 471.59, subdivision 10, the State is empowered to engage such assistance as deemed necessary. The BCA is the state agency that collects incident data and through which Minnesota crime statistics are reported to the Federal Bureau of Investigation (FBI). The FBI has established January 1, 2021, as the deadline by which all states must submit crime statistics in the National Incident-Based Reporting System (NIBRS) format. The State is in need of assistance from the Governmental Unit to implement and certify the integration of incident reporting and the submission of crime statistics in the NIBRS format as well as crime statistics unique to Minnesota (MN- NIBRS). 2. Law enforcement agencies in the State of Minnesota are required to report crime statistics to the State. Subsequently the State reports those statistics to the FBI pursuant to Minnesota Statutes § 299C.05. Current crime statistics reporting has less detail than is required to be MN-NIBRS compliant. The State has funding available to assist the Governmental Unit to implement and certify crime statistics reporting to meet MN-NIBRS requirements as well as submit incident data for use during investigations pursuant to Minnesota Statutes § 299C.40. Agreement 1 Term of Agreement 1.1 Effective Date. The Agreement is effective on the date the State obtains all required signatures under Minnesota Statutes § 16C.05, subdivision 2. 1.2 Expiration Date. The Agreement ends April 30, 2021, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Deadlines for Compliance. All terms of this Agreement between parties must be satisfactorily fulfilled by December 31, 2020, with the exception of Governmental Unit Duty 12, which has a deadline of April 30, 2021. 2 Agreement Between the Parties The Governmental Unit Duties: 1. Continue to submit its crime statistics until its submissions have been certified by State as MN-NIBRS compliant. 2. Coordinate and communicate with any other government agencies using Governmental Unit’s records management system (“RMS”) to do crime reporting to ensure that all understand the benefits of transitioning to NIBRS. 3. Draft and execute an agreement with its RMS vendor to implement an electronic submission format that will report its incident data in a format that meets BCA and MN-NIBRS reporting requirements. The Governmental Unit’s agreement with its RMS vendor must provide that the vendor: (a) guarantees the Governmental Unit is compliant with State’s requirements as listed below in Items 10 and 11 below; (b) is notified by the Governmental Unit of changes to the requirements listed below in Items 9 and 10; (c) is provided by the Governmental Unit with documentation of the Crime Reporting System (“CRS”); (d) is required to assist in the resolution of any errors during the testing period and the corrective fixes be available to existing and future MN-NIBRS installations at no additional cost; (e) provides the Governmental Unit with any documentation necessary for the successful operation of the input submissions. 4. Submit the agreement draft with its RMS vendor to the State for approval prior to execution. 5. Create a project plan with its RMS vendor identifying how the vendor will ensure that all the work required for the Governmental Unit to submit incident data and MN-NIBRS complaint crime statistics are within the scope of this Agreement. 6. Submit the project plan with its RMS vendor to the State for approval. 7. Refrain from authorizing work on the implementation of the MN-NIBRS compliant submissions until the State DPS/BCA NIBRS JPA (November 2019) 1