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Project Approach, Page 6 <br />Project Approach - Section 3 <br />topographic survey of the existing streets, utilities, driveways, and other features scheduled for <br />reconstruction. Our detailed plans will specifically show all removals, proposed work, features to protect <br />(ex. trees) and will eliminate any confusion by the Contractor, allowing them to submit a confident and <br />competitive bid. <br />Qualified Construction Observer <br />The overall quality and longevity of the improvements is highly dependent on the level of skill and the <br />standard of work to which the Contractor is held. We firmly believe that construction observation by a <br />qualified Construction Observer is required to ensure long lasting value to the City. In addition to holding <br />Mn/DOT certifications, the Construction Observer that we have dedicated to this project has extensive <br />experience in the construction of urban streets and municipal utilities and excels at project coordination <br />and communication. <br />B. Work Plan <br />We fully understand that our required Responsibilities and Deliverables will be similar to those as <br />outlined in the Request for Proposals. This Work Plan summarizes the major tasks that will be performed <br />with each phase of the project. The major tasks are defined as those tasks that could affect the critical <br />path of this project. The following pages summarize the anticipated tasks and deliverables for each phase. <br />A proposed project schedule is also presented in Section 5 of this proposal. <br />Phase 1 – Project Management <br />Task 1 - On-Going Project Management <br />This phase consists of on-going project management and communication with project personnel, <br />including City staff, Sherburne County staff, MnDOT staff and project stakeholders. <br />Task 2 - Coordination of Project Management Team Meetings <br />Coordinate with the City Project Manager to coordinate and conduct PMT meetings. Invite appropriate <br />personnel, prepare meeting agendas, conduct the meetings, draft and distribute meeting minutes. It is <br />anticipated that up to 20 PMT meetings will be conducted. <br />Task 3 - Project Schedule <br />This task consists of the development and on -going maintenance of the project schedule to ensure that the <br />critical path is being followed and important project milestones are met. <br />Phase 2 – Stakeholder / Agency Involvement <br />Task 1 – Coordination of Stakeholder and Agency Meetings <br />Coordinate with the City Project Manager to coordinate and conduct stakeholder meetings. Invite <br />appropriate personnel, prepare meeting agendas, conduct the meetings, draft and distribute meeting <br />minutes. Prepare presentation materials including PowerPoints, exhibit boards and handouts.