5.7. ERMUSR 02-12-2019 - Laserfiche WebLink

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• Disaster Recovery Plan —Staff has established a 2019 initiative to update our disaster recovery plan and perform disaster drill tabletop exercise.The work will be coordinated with the City of Elk River Fire Chief. Theme 2: Personnel and Governance—Develop our most valuable and vulnerable assets...our commissioners, employees, leaders, and future leaders. • Governance Manual and Annual Training—Staff successfully completed the manual which was approved in 2017 and developed and implemented the annual training procedure in 2018. The successful completion of this initiative leads into a 2019 initiative to systematically go through the old policies, identify with the commission and legal counsel what is policy overseen by the commission and what is procedure overseen by management. Then, establish a plan to work through all of those old polices and separate governance policy and management procedure. • Data Management & Records Retention Policy—Staff successfully developed a data management and records retention policy and procedures. Staff has trained the departments, and implementation has begun. • Succession Planning Procedure—The initiative to develop a succession planning and staff addition procedure for use by the Wage & Benefits Committee (W&BC)was not started in 2018 and had been tabled for 2019 due to leadership bandwidth. Related to this initiative,the commission directed staff and the W&BC to implement an initiative to benchmark the manager pay group with the assistance of a third party consultant.This initiative is work in progress. Theme 3: Strategic Thinking—Create a culture of strategic thinking and ensure line of sight from mission to vision. • Power Provider Migration Plan —Staff successfully developed and implemented migration plans for the transition from Great River Energy (GRE) to Minnesota Municipal Power Agency(MMPA). Included in the migration was addressing the Landfill Gas-to- Electric Generation Facility power sales agreement with GRE, addressing emergency tie points for operational and billing considerations, working with MMPA on the development of load management programs, and substation metering and equipment. The amount of planning and work that went into this initiative was significant.The results for all sub-items for this initiative were highly favorable for ERMU. Only a few minor action items remain for this major initiative including the completion and execution of the substation metering equipment asset transfer agreement and bill of sale for which the terms and details have already been agreed upon by both parties. The load management programs sub-initiative has become a stand-alone 2019 initiative. • Conservation Improvement Program (CIP) Redevelopment—Staff has been working with Minnesota Municipal Utilities Association (MMUA) and the Minnesota Rural Electric Page 3 of 7 75