8.1. SR 10-16-2017 - Laserfiche WebLink

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Construction Management Professional Services Proposal Elk River Ice Arena and Lion John Weicht Park Facilities 10/17/2017 2 | Page during the design phases. The design team is currently in the schematic design phase. The CM will assist the City and the Architect to determine which projects will benefit from different scheduling and bid packaging opportunities. The City expects that communication will be maintained through regularly scheduled meetings with written meeting minutes to keep everyone apprised of the activities of the Projects from early planning meetings to the final punch list item. Communication skills are essential since many of the materials in the planning and in the implementation phases are funneled through two points of contact: the CM and the Architect. The City intends that the CM and Architect provide independent services to the City and thereby offer checks and balances to the design and construction processes of the Project, with the goal of achieving high quality and value in all aspects of the Project. Anticipated CM services include or will be subject to the following: • The CM offers a perspective on cost / quality/ and value to provide the City with the best information possible in the development of building programs • The CM may act as a CMa or CMar • Inclusion of smaller, local contractors since the Project is broken down into • numerous small projects • Multiple bid packages must be managed to expedite the Project • Added experience helps identify lead time concerns and cost control methods during the design process • The CM retains the primary responsibility on the budget and project delivery schedules during the implementation phases While price and fees are a factor, this is not a price competition. The City’s selection will be based upon qualifications and experience with similar projects. The City will evaluate proposals and enter into negotiations with the highest scoring respondent based upon the combined scores of the evaluation of the proposals, interviews and reference checks. The City reserves the right to conduct interviews of selected firms, if desired at the City’s sole discretion. A tentative schedule for proposals and selection is as follows: • Distribution of RFP: October 17, 2017 • Submission of RFP Responses To City: November 7, 2017 • Review Responses, Forms of Agreement: November 10,2017 • Committee Interviews (in desired): November 14-15, 2017 • Committee Recommendation and Council Action: November 20, 2017 The proposals should be broken down into two phases: preconstruction/ bidding services and construction/ post construction services. The anticipated contract period will be from the date of the acceptance of the agreement with the selected CM until bidding or until construction is completed.