4.5. SR 07-05-2016 - Laserfiche WebLink

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Project iSection comment, evaluate it for merit, and openly discuss the decision making process. The first step in this process would include preparation and mailing of a notice prior to the start of any field surveys or geotechnical investigations. The notice would include a general description of the proposed project along with information on the upcoming activities. After the plans have been prepared but prior to soliciting bids, we would recommend that a neighborhood meeting be held to discuss the projects with the residents and business owners and receive public comment. It may be necessary to hold several separate neighborhood meetings for each of the project areas. In the project areas that will affect access to local businesses, we will be particularly interested in receiving comments and public input about access needs, deliveries, and project staging. The comments will be evaluated for merit and may warrant revisions to the traffic control and staging plans. After the bid award but prior to the start of construction, we would recommend that a notice be prepared and mailed to all parcel owners to outline the construction schedule and project contacts. This notice will also direct people to the project web page(s) as well as the social media page(s) for updates. • Phase 4 — Design including Plans and Specifications — Consists of preparing a complete set of construction plans and specifications, coordination with Mn/DOT District 3 and Sherburne County, coordination with BNSF and the Federal Railroad Administration, coordination with utility companies, and obtaining necessary permits and easements. • Phase 5 — Contract Bidding and Award — This phase consists of issuing drawings and specifications to prospective bidders, answering Contractor questions, issuing addendums if necessary, assisting the City in obtaining proposals from contractors and assisting in the awarding of a construction contract. • Phase 6— Construction Inspection, Staking and Management Services — This phase consists of administering the construction contract in accordance with the provisions of the Construction Documents. Responsibilities will include, but not be limited to, general construction administration, construction observation, construction staking, processing payment applications, contractor submittal review and preparing change orders. We would also propose that no more than 16 weeks be allowed for completion of Project 1 and 10 weeks for construction of Project 2 once the Contractor starts construction. This will minimize overhead costs to the City and disruption of residential neighborhoods and commercial businesses. This phase will also consist of updating bid document drawings and specifications, revising the original drawings and specifications to show as-built information. • Phase 7 — Warranty Inspection — This phase will consist of reviewing the warranty performance of the construction. A detailed punchlist and correction notice will be provided to the City, Contractor and Surety Company. Project Understanding, Page 3