4.2. ERMUSR 06-16-2015 - Laserfiche WebLink

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Detailed Work Plan 7 ❑ The completed questionnaires will be returned to the ❑ Site Base Plan: ERMU will provide a paper and electronic groups for their review and approval. survey of the downtown site and other sites to include the following: meets and bounds,topography,above and TASK 5 • Needs Analysis below grade site utilities,buildings,concrete pads and ❑ Site Reviews and analysis.Review downtown and other existing structures.See Additional Services for for survey. sites. ❑ Conceptual Site Plan:Using the base plan provided by Elk » Note problems with topography,street access,zoning, River Utilities,TKDA will prepare a Conceptual Site plan potential for material storage. showing existing conditions, new buildings and new Phasing. paving including parking lots,outside storage areas, » delivery areas,traffic flow and security. » Potential for material storage at remote sites. ❑ Conceptual Building Plan:TKDA will prepare a conceptual ❑ Space Programming:The information gained in Task#4 building plan that will delineate each group's spaces based will be the basis of the space programming.The on the Needs Assessment It will include: questionnaires will be part of the documentation.The » The conceptual design will plan on the Administration, Space Program itself will: Customer Service and Billing as part of the building and » List the square foot requirements. as a phasing option to have the Administration, » List all needs that are documented in the revised Customer Service and Billing added at a later date. questionnaire and the meeting minutes. 1. Office layout with closed and open office areas laid » List phasing issues-cause and effect. out. ❑ TKDA will do a review of the Elk River City Zoning Code 1. Office remodeling for Administration,Customer and provide a listing of pertinent sections and information Service and Billing at the office space at the City as they relate to the downtown site. Center. ❑ TKDA will do a review of the IBC(International Building » Shops laid out without equipment. Code)and Minnesota amendments for specific » One building section and four elevations. requirements as they pertain to the shops areas.General requirements such as exiting and fire separation will be TASK 8 • PMT Meeting #3 incorporated into the plans as necessary. PMT Meeting#3 will review the conceptual designs and gain ❑ The Needs Analysis will provide a report that documents input prior to the second round of Group Meetings. each group's needs. TASK 9 • Group Meetings #2 TASK 6 • PMT Meeting #2 When the conceptual plans are completed,TKDA will have ❑ The revised Questionnaire will be returned to TKDA. another set of meetings with PMT and each group to review ❑ The Needs Analysis will be submitted for review and a the site and building layouts.The meetings will be done using meeting held with the PMT to go over the document. a laptop computer and projector so that the Design and Staff ❑ Discussion on Site issues: Team can place things and move things around in real-time. » Utilities crossing site. Each group will be allocated 2 hours for these meetings. It is » Sub-station on site. during this set of meetings that the input of designated staff » Private access across site. will be of great importance and give them ownership. » Additional site acquisition. ❑ Each group will be asked to help us organize their space ❑ Discussion on Phasing. —be it cubes and copiers or equipment or storage racking —using the information gained during Task#3 and working TASK 7 • Conceptual Design on the computer together. ❑ Each group will be asked where they would like the Site and Building: Using the information garnered from Task objects currently in their space to be placed. #5 and#6,TKDA will prepare a Conceptual Site plan and a ❑ Comment on lighting/daylighting requirements. Conceptual building plan. City of Elk River I Municipal Utilities Building Study 149