4.2. ERMUSR 06-16-2015 - Laserfiche WebLink

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Detailed Work Plan 1 TASK 1 • Kick-Off Meeting - Project TASK 3 DELIVERABLE: Management Team (PMT #1) ❑ Questionnaire. At this meeting an introduction of participants will occur,the ❑ BASELINE:TKDA will prepare base plans for use in the project objectives and schedule will be reviewed, and a conceptual site and building design using plans available schedule wii be set for the project.TKDA will gather available from ERMU. electronic and paper site,topographic and building plans for: City Office Area,overall site location plan and site plans for TASK 4 • Group Meeting #1 individual sites-downtown,wells,and other sites with Utility When the questionnaires have been returned to TKDA,we buildings and land. It would be helpful at best if cad plans are will set up individual group meetings with the PMT and available. designated staff of each of the eight groups listed above in Task 3.The objectives of these meetings are to: ATTENDEES:TKDA and Elk River Municipal Utilities Project Management Team ❑ Review and add to the questionnaire to refine it. ❑ Review existing space and equipment plans generated in TASK 2 • PMT Meetings Task 3. ❑ Review and document the designated staff's concerns and These are scheduled to occur at the end of major tasks and needs for their operations/work areas,i.e.,what can be are planned over the anticipated 14 week duration of the designed into the new facility that will make their jobs project.The objective of these meetings is three-fold: easier, more productive,and safer? ❑ To keep the entire PMT current on the actions completed. ❑ Review and document space and utility needs for each ❑ Gain feedback. group including electrical,mechanical,and ❑ Coordinate the information with the interests of the PMT. communications. ❑ Review and document the structural needs for each group TASK 2 DELIVERABLE: such as hoisting/lifting equipment and warehousing and Meeting minutes will be distributed to the PMT. racking requirements. TASK 3 • Develop Questionnaire and Baseline ❑ Review and document access requirements for each group. TKDA has developed a questionnaire for utility/maintenance » Do they need direct access to the outside or not? operations that will be modified to reflect the information What specific requirements does Customer Service needed from the following groups: have for counterwork,size of office cube that will be ❑ Administration used,and what size and type of printers/copiers,etc., ❑ Customer Service are required? ❑ Billing 1. Size and requirements of record storage. ❑ Electric Department » What specific requirements does Billing Service have for ❑ Water Department counterwork,size of office cube that will be used,and ❑ Engineering what size and type of printers/copiers,etc.,are ❑ Power Production required? ❑ Security 1. Size and requirements of record storage. These questionnaires will be sent to the PMT for distribution » What special needs does each group have that need to to the designated staff of each group and are to be completed be incorporated into the schematic design layouts? and returned to TKDA prior to the start of Group Meeting#1. ❑ In addition to completing questionnaires,TKDA will have all (The information garnered through this effort will be the the material—questionnaires and plans—on a laptop and will baseline from which the design needs will be formulated and work interactively with each group to accomplish the task documented.)In addition,during this time,TKDA will develop above using a projector and drawing/working with the laptop scaled plans showing the spaces occupied by each group to modify and change as required.The use of the computer and all larger fixed pieces of equipment. and projector becomes more important in later meetings. 4 City of Elk River I Municipal Utilities Building Study 148