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Standard Breach Notification Letter <br />[Date] <br /> <br />[Name] <br />[Address] <br />[City, State, Zip] <br /> <br />RE: Important Notice Regarding Possible Disclosure of Private Information <br /> <br />Dear [Name]: <br /> <br />[Entity] takes seriously its responsibility to protect information about the individuals it serves. I am <br />writing to inform you of a concern regarding possible unauthorized access of your private <br />information. <br /> <br />On [date], [Entity] discovered that [description of the issue/what occurred]. The records included <br />[description of data]. <br /> <br />OPTIONAL: At this time, your data has not been used inappropriately; rather we have determined <br />that your data could have been viewed by an unauthorized person. <br /> <br />The [description of issue] was immediately corrected upon discovery. <br /> <br />Upon completion of our investigation, you have the right to receive a report on the details of the <br />investigation. If you would like a copy of the report, contact us to request delivery of the report via <br />mail or email. <br /> <br />We recommend you take precautionary measures to protect yourself, such as monitoring your <br />personal credit reports. Under federal law, you have the right to receive, at your request, a free copy <br />of your credit report every 12 months from each of the three consumer credit reporting companies. <br />A credit report can provide information regarding those who have received information about your <br />credit history within a certain period of time. You may request a free credit report online at <br />www.annualcreditreport.com or by telephone at 1.877.322.8228. <br /> <br />When you receive your credit reports, check for any transactions or accounts you do not recognize. <br />If you see anything you do not understand, call the telephone number listed on the credit report or <br />visit the Federal Trade Commission’s Web site on identity theft at www.consumer.gov/idtheft/. <br /> <br />[Entity] deeply regrets that this occurred and apologizes for any uneasiness and inconvenience this <br />may cause you. If you have any questions, please contact [name, address, email, phone]. <br /> <br />We will keep you informed of any additional developments that may be of importance to you. <br /> <br />Sincerely, <br />[Name, Title]* <br />*Likely senders of the letter include the entity’s city administrator, responsible authority, or data practices compliance <br />official.