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Standard Breach Notification Letter w/Remedial Measures <br />[Date] <br /> <br /> <br />[Name] <br />[Address] <br />[City, State, Zip] <br /> <br />RE: Important Notice Regarding Possible Disclosure of Private Information <br /> <br />Dear [Name]: <br /> <br />We are sending this letter to you as part of the City of Elk River’s commitment to privacy. We take <br />privacy very seriously, and it is important to us that you are made fully aware of a potential privacy <br />issue. We have learned that your personal information, including __________, __________, and <br />__________, may have been compromised. <br /> <br />On [give date of discovery], it was discovered that [describe incident and give date of breach]. We reported the incident <br />to law enforcement because theft may have been involved [if applicable]. However, we have not received any <br />indication that the information has been accessed or used by an unauthorized individual. <br /> <br />We are keenly aware of how important your personal information is to you. If you choose, as a <br />measure of added security, we are offering one year of credit monitoring and reporting services at no <br />cost to you. This service is performed through [Vendor], an organization that watches for and <br />reports to you unusual credit activity, such as creating new accounts in your name. [Vendor] will <br />also request that the three credit bureaus place a “Fraud Alert” on your credit report. If you would <br />like to receive this service, please respond yes by _______or____________________. <br /> <br />We understand that this may pose an inconvenience to you. We sincerely apologize and regret that <br />this situation has occurred. The City of Elk River is committed to providing quality care, including <br />protecting your personal information, and we want to assure you that we have policies and <br />procedures to protect your privacy. <br /> <br />If you want to take advantage of the free credit monitoring service, or if you have any questions <br />please contact the Human Resources Director at 763.635.1024. <br /> <br />Sincerely, <br /> <br /> <br /> <br />[Name, Title]* <br /> <br />*Likely senders of the letter include the entity’s city administrator, responsible authority, or data practices compliance <br />official. <br /> <br /> <br />