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Standard Breach Notification Letter <br /> <br /> <br />[Date] <br /> <br /> <br />[Name] <br />[Address] <br />[City, State, Zip] <br /> <br />RE: Important Notice Regarding Possible Disclosure of Private Information <br /> <br />Dear [Name]: <br /> <br />We are sending this letter to you as part of the City of Elk River’s commitment to privacy. We take <br />privacy very seriously, and it is important to us that you are made fully aware of a potential privacy <br />issue. We have learned that your personal information, including __________, __________, <br />__________, and __________, may have been compromised. <br /> <br />On [give date of discovery], it was discovered that [describe incident and give date of breach]. We <br />have not received any indication that the information has been accessed or used by an unauthorized <br />individual. <br /> <br />We sincerely apologize and regret that this situation has occurred. The City of Elk River is <br />committed to providing quality care, including protecting your protected information, and we want <br />to assure you that we have policies and procedures to protect your privacy. <br /> <br />If you have any questions, please contact the City of Elk River’s Human Resources Director at <br />763.635.1024. <br /> <br />Sincerely, <br /> <br /> <br /> <br />[Name, Title]* <br /> <br />*Likely senders of the letter include the entity’s city administrator, responsible authority, or data practices compliance <br />official. <br /> <br /> <br /> <br /> <br /> <br /> <br />