6.3 SR 05-13-2013 - Laserfiche WebLink

Home Browse Search

city rr REQUEST FOR ACTION To ITEM NUMBER Ma of and Ci Council 10.3 AGENDA SECTION EETING DATE PREPARED BY Work Session Januar 14,2013 Tina Allard, Ci Clerk I`rEP1 DESCRIPTION REVIEWED By Service Levels and Fees/Deposits for Special Events Calvin Pottner, Ci Administrator REVIEWED BY ACTION REQUESTED 1. Council discussion regarding service levels and fees/deposits for special events. 2. Direction to staff on how the Council would like to proceed with special events. BACKGROUND/DISCUSSION On Match 2,2009, the City Council adopted the special event ordinance on a 3-2 vote. Attached is background information from the discussion. With the ordinance in place, staff felt it was appropriate to bring it back for an update and to discuss the impact on staff time, additional costs, compliance and the challenges educating permit-holders of their requirements. The Council should discuss and evaluate the following: 1. Level of service The Council approves varying conditions on a permit depending on the type of event being held. In order to minimize applicant costs and minimize staff tune for a special event, most of the conditions approved in a permit have been the responsibility of the applicant. There currently is not an enforcement mechanism in place to make sure the conditions of a permit are met. There have been numerous issues with applicants not following through on the conditions of their permit. Some standard conditions include: a Notification to surrounding property owners of an event W Resttoom facilities N Tent inspections N Traffic management ® Road Closures ® Signage ® No tent stakes in pavement ® Liability insurance requirements 9 Garbage cleanup =46 N;\PuUGc Bodies\City Council\Council RCA\Agenda Packet\01-22-2013\Fee Discussion 2013 3.docx