3.4. & 3.5. SR 06-30-1997 - Laserfiche WebLink

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El Establish appropriate security safeguards for all records containing data on individuals. (M.S. 13.05(5), 2MCAR 1.204(b) or 1205.0400(3)) ❑ Educate personnel as to provisions of the Act which may pertain to them; prepare administrative procedures that will acquaint personnel with authorized purposes and use. (2MCAR 1.213(17) or 1205.1300(5)) ii 1 1111 11111 ON 11�11 1111 11.211 i ❑ Prepare public document describing the "Rights of Subjects of Data." (M.S. 13.05(8)) El *Prepare public document with the name, job title and business address of the Responsible Authority and the names and job titles of any appointed designees. This document must be made available to the public and/or posted in a conspicuous place. (M.S. 13.05(1), 2MCAR 1.212 or 1205.1200) ❑ *Prepare, by August I of each year, a public document which identifies and describes, by type, all records, files and processes which contain private and confidential data. (See Advisory Form E contained in the appendix of the "Rules" and the "Data Practices Annual Report". (M.S. 13.05(1), 2MCAR 1.212 or 1205.1200(3)) ❑ *Review and identify all active and inactive types of data (M.S. 13.05(4)(a), 2MCAR 1.208 or 1205.0800) ❑ *Determine what types of data are classified as private or confidential (2MCAR 1.208 or 1205.0800) El *Identify the state statute or federal law which classifies the data as private or confidential (2MCAR 1.208 or 1205.0800) For data collected prior to August 1, 1975: (M.S. 13.05(3), 2MCAR 1.213(A) or 1205.1300(2)) R *Review the enabling authority for the collection of private and confidential data. ❑ *Identify the purposes of the collection of the private and confidential data at the time the data was originally collected. 0 *Handle the data consistent with the purpose authorized at the time the data was originally collected. *Denotes elements which comprise the "Data Practices Annual Report" CAH50884 GA115-26 2