3.4. & 3.5. SR 06-30-1997 - Laserfiche WebLink

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Federal Law means the United States Code, rules of federal agencies as published in the Federal Register, and federal case law, including decisions of any court in the federal judicial system. Government Data means all data collected, created, received, maintained or disseminated by any state agency, political subdivision, or statewide system regardless of its physical form, storage media, or conditions of use. (Minn. Stat. § 13.02, subd. 7) Individual means a natural person (as opposed to a corporate person) for data on individuals. In the case of a minor or an individual adjudged mentally incompetent, "individual" may include a parent or guardian or an individual acting as a parent or guardian in the absence of a parent or guardian. (Minn. Stat. § 13.02, subd. 8) Information Disclosure Request Form records (a) requestor identification data, (b) a description of the information requested, (c) the action taken by the Responsible Authority, designee or his representative, and (d) any financial transaction which may occur. Informed Consent means (1) the data subject possesses and exercises sufficient mental capacity to make decisions which reflect an appreciation of the consequences of allowing the entity to initiate a new purpose or use of the data in question, and (2) forms which are used to record the authorization for a new purpose or use of the data in question. Exhibit F is an example of a form used to obtain and record the informed consent. Non -Disclosure Agreement is a signed agreement between a summary data requestor and the entity maintaining the requested government data on individuals whereby the requestor agrees to comply with the requirements of the Act in handling private and confidential data on individuals. (Minn. Rules, Pt. 1205.0700) Exhibit P is an example of a non -disclosure agreement. Nonpublic Data means data not on individuals which is made by statute or federal law applicable to the data: (a) not accessible to the public; and (b) accessible to the subject, if any, of the data. (Minn. Stat. § 13.02, subd. 9) Not Public Data means any government data which is classified by statute, federal law, or temporary classification as confidential, private, nonpublic, or protected nonpublic. (Minn. Stat. § 13.02, subd. 8a) Person means any individual, partnership, corporation, association, business trust or a legal representative of an organization. (Minn. Stat. § 13.02, subd. 10) Private Data on individuals means data which is made by statute or federal law applicable to the data: (a) not public; and (b) accessible to the individual subject of the data. (Minn. Stat. § 13.02, subd. 12) Protected Nonpublic Data means data not on individuals which is made by statute or federal law applicable to the data: (a) not public and (b) not accessible to the subject of the data. (Minn. Stat. § 13.02, subd. 13) Public Data Not on Individuals means data not on individuals which is accessible to the public, according to the procedures described in Minn. Stat. § 13.03. (Minn. Stat. § 13.02, subd. 14) CM5 08 8 4 GA115- 26 54