3.4. & 3.5. SR 06-30-1997 - Laserfiche WebLink

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IA. Information Disclosure Request - General. I The 2 -part "Information Disclosure Request" as illustrated in Exhibit G provides a record of the requester identification information, the government data requested, and the action taken by the Responsible Authority or designee and any financial transaction which occurs. IB. When Completed. The "Information Disclosure Request" should be completed for any one of the following: 1. For all requests by the data subject or other persons for government data classified as other than public. NOTE: In cases where private or nonpublic data is routinely shared with the data subject, the designee may, with the approval of the Responsible Authority, elect not to complete the "Information Disclosure Request" form for each request. Private or nonpublic data may not be released to the data subject over the telephone unless the authorized employee recognizes the voice of the requesting person as belonging to the data subject. 2. For all requests by other government agencies for which the data is not routinely shared or provided in the non -nal course of business. 3. For requests for public data on individuals, when a fee is assessed. NOTE: An individual who requests public data may not be required to provide his or her name, address or other identifying information (except when copies are to be mailed to the individual) -- only the transaction is recorded. 4. For requests for government data when access is denied and the requester asks for the "written certification of denial" required by Minnesota Statutes, Section 13.03, subdivision 3. IC. Guidelines for Use. I I . Designees shall instruct all Authorized Employees on the correct use of the form. The Responsible Authority will assist in instruction when requested. 2. The "Information Disclosure Request" is divided into 4 sections: CAR50884 GAIIS-26 36