3.4. & 3.5. SR 06-30-1997 - Laserfiche WebLink

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6. Denying Access. If the Responsible Authority or designee believes that the requesting person is not entitled by law to have access to the data, the request will be handled in the manner provided in Section 7.F. 7. Fees. Fees may be charged only as provided in Section 9, "fees for copies of Government Data". & IDR Form Required. An "Information Disclosure Request" form (see Section 8) must be completed for each request for confidential data not on individuals or protected not public data. IE. Data Requests Related to Litigation. 1. Litigation involving the City. Any request for data or subpoena that is related to a lawsuit involving the City must be referred to the Responsible Authority, regardless of whether the data requested is public or not public, The Responsible Authority will inform the city attorney of the request, and either the Responsible Authority or the city attorney will respond to the request. 2. Subpoenaed documents or testimony. Occasionally private parties subpoena City employees to produce records or to testify concerning City records, in lawsuits that do not involve the City. The rules that implement the Act require that, if a City employee is subpoenaed to produce documents containing private or confidential data on individuals or to testify concerning private or confidential data on individuals, the City must notify the court of the statutes, rules, or regulations that restrict disclosure of the information. (Minn. Rules, Pt. 1205.0100, subp. 5.) To ensure that the City complies with its duties, all subpoenas must be referred to the Responsible Authority, who may consult with the city attorney before responding to the request. IF. Denying Requests for Access to Data. � 1. When access may be denied. Access to government data may be denied when the data is classified by state statute, federal law or temporary classification as not accessible to the requestor. 2. Responsible Authority or designee to make determination. If an employee handling a request believes that data requested is not public and that the requesting person is not otherwise entitled by law to have access to the data, the employee will refer the request to the Responsible Authority or designee. The Responsible Authority or designee will determine whether the requesting person is entitled by law to have access to the data. In making that determination, the Responsible Authority or designee may consult with the city attorney as deemed appropriate and will consult with the city attorney when required by this policy. 3. Denying access. If the requesting person is not entitled by law to have access to the requested data, the Responsible Authority or designee shall inform the requesting person of the CAH50884 GA125-26 34