3.4. & 3.5. SR 06-30-1997 - Laserfiche WebLink

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change to meet judicial or administrative requirements. (Minn. Stat. § 13,03, subd. 4) When practical and necessary, the Responsible Authority or designee shall indicate the classification of not public data that the Responsible Authority or designee provides to a requesting goverment agency. C. When necessary, the agency requesting private data on individuals and not listed on the Tennessen Warning, should obtain informed consent from the data subject(s). 5. Time for Response. Authorized City employees will respond to all requests for nonpublic data not on individuals in a reasonably prompt manner. Whenever possible, the authorized City employees will immediately provide the requested information or allow the requesting person to inspect the public data. Where an immediate response would unreasonably interfere with the efficient performance of the City's operations, an authorized City employee may require that the requesting person make an appointment or return at a later time to inspect or to pick up copies of the requested data. (Minn. Rules, Pt. 1205.0300, subp. 3) NOTE: When private data on individuals is requested by the individual data subject and an immediate response is not possible, authorized City employees must inform the data subject of the number of days needed to respond to the request, which may not exceed ten days from the date the request was received, excluding Saturdays, Sundays, and legal holidays. (Minn. Stat. § 13.04, subd. 3) 6. Subsequent Requests by Individual Data Subject. After an individual data subject has been shown private data about himself or herself, the data need not be disclosed to that individual for six months thereafter unless a dispute or action pursuant to Minnesota Statutes, Section 13.04 is pending or unless additional data on the individual has been collected or created. (Minn. Stat. § 13.04, subd. 3) A request for access that is denied under this paragraph shall be handled in the manner provided in Section TF. 7. Denying Access. If the employee handling a request believes that the requesting person is not entitled by law to have access to the data, the request will be handled in the manner provided in Section TF. 8. Fees. Fees may be charged only as provided in Section 9, "fees for copies of Government Data". 9. IDR Form Required. An "Information Disclosure Request" form (see Section 8) must be completed for each request for not public data, except: a. In cases where private or nonpublic data is routinely shared with the data subject, the designee may, with the approval of the Responsible Authority, elect not to complete the "Information Disclosure Request" form for each request. Private or nonpublic data may not be released to the data subject over the telephone unless the authorized employee recognizes the voice of the requesting person as belonging to the data subject. CAH50884 GA115-26 32