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the summary data; (iii) any special costs necessary to produce copies from <br />machine based record keeping systems, including but not limited to computers and <br />microfilm systems; (iv) mailing costs; (v) costs or fees incurred when preparation <br />of the summary data is referred to an outside person other than the requesting <br />person. (Minn. Rules, Pt. 1205.0300, subp. 4; Pt. 1205.0700, subp. 7.) <br />b. When the summary data being requested requires only copying and no other <br />preparation, only reasonable copying costs may be charged. (Minn. Rules, Pt. <br />1205.0700, subp. 7.) <br />C. If the summary data prepared has value to the City and the Responsible Authority <br />deems it appropriate, the Responsible Authority shall determine the reasonable <br />value of the summary data to the City and reduce the costs assessed to the <br />requesting person. (Minn. Rules, Pt. 1205.0700, subp. 7.) <br />d. The estimated cost of preparing the summary data must be collected from the <br />requesting person prior to preparing the summary data. The requesting person <br />must pay the balance of actual costs, if any, before the summary data will be <br />provided to the requesting person. If the estimated cost paid by the requesting <br />person exceeds the actual cost, the difference must be promptly refunded to the <br />requesting person. <br />CAH50584 <br />GA115-26 28 <br />