6.3. SR 07-06-2004 - Laserfiche WebLink

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TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and City Council Joan Schmidt, City Clerk July 6, 2004 Advisory Board and Commission Policy Item During the worksession meetings with consultant Jim Brimeyer, the need for the Council and commissions to have better communication with each other was acknowledged. The vision identified to pursue to address the situation was: · Training for boards/commissions (roles/responsibilities, expectations, legal issues); · Have boards/commissions give options to Council rather than recommendation; · Pre-appointment (to boards/commissions) o Outline expectations o Roles. · Set standard questions for board/commission interviews. A barrier identified was "turf" with perhaps commission members feeling Council is stepping on toes. The strategy identified to pursue to overcome this barrier was to develop procedures with training of new board/commission members and for Council to adopt expectations. Staff has put together a proposed Advisory Board and Commission Pohcy. Staff took into consideration: · The City of Elk River's, "Board and Commission Appointment Policy"; · The City of Golden Valley's, "Guidelines for Advisory Commissions, Committees, Boards and Councils" (as recommended by Mr. Brimeyer); and · The City of Brooklyn Park's, "Resolution of Standards for City Boards and Commissions". The department heads that are directly involved with Boards/Commission met to give input for this policy. Staff feels that the policy that is before you for your consideration does meet the vision that was identified. Some discussion points that I wish to acknowledge: 1) orientation; 2) Council liaison; 3) annual goal-setting work session; and 4) possibility of fewer boards and commissions.