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City Council Minutes <br />May 24, 2004 <br /> <br />Page 4 <br /> <br />· To Council June 2004 for discussion <br />· Discuss reduction in force, pay impact with Council/City Administrator/Staff <br />· Framework/guidelines for Council/Staff communication and interaction <br /> <br />Steady, consistent growth toward approved plans and Council direction shared with <br /> <br />commissions and staff. (This is two issues combined.) <br /> <br />What is the question that we should ask that will address the issue? <br /> <br />· How do we develop plans for growth that are understood and can be implemented <br /> by the Boards/Commissions/Staff? <br /> <br />Why is this an issue? <br /> <br />· Boards/Commissions/Staff sometimes advocate their own beliefs (differently than <br /> as directed) <br />· Boards/Commissions/Staff need clarity on the desired end "result" <br /> <br />Consequences of this issue: <br /> · Boards/Commissions/Staff will "advance" an agenda <br /> o sometimes lacking clear direction <br /> o in spite of direction <br /> · Cause confusion <br /> · Disputes - change in leadership <br /> · No action taken <br /> · "Hurt" feelings <br /> · Less than preferred results <br /> · Council decisions are uncertain <br /> · Improper use of staff time <br /> · Public confusion/acceptance <br /> · Developers plan/control the agenda <br /> · Board/Commission confusion on direction <br /> <br />What are the practical alternatives, dreams, or visions we might pursue to address <br />this strategic issue? <br /> <br />Vision <br /> <br />Improved staff communication on policy issues <br /> o impacts of choices <br /> o share info <br /> Internal check and balance (Council/staff check in from time to time) <br />Training for boards/commissions (roles/responsibilities, expectations, legal issues) <br />Have boards/commissions give options to Council rather than recommendation <br />Pass various "plans" <br />Pre-appointment (to boards/commissions <br /> o outline expectations <br /> o roles <br />Set standard questions for board/commission interviews <br /> <br /> <br />