8.1. SR 03-19-2012 - Laserfiche WebLink

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l REQUEST FOR ACTION R.ie TO ITEM NUMBER Ma or and Ci Council 8.1 AGENDA SECTION MEETING DATE PREPARED BY General Business March 19, 2012 Rich Czech, Elk River Ice Arena Mana er ITEM DESCRIPTION REVIEWED By Value Engineering Study for The Barn and Olympic Ice Arenas Michael Hecker, Park and Recreation Director REVIEWED BY Cal Portner, Ci Administrator ACTION REQUESTED Authorization to move forward with a value engineering study of the Barn's roof, structure, and HVAC systems as well as the inspection of the Olympic precast panels and roof for the Olympic looker rooms. BACKGROUND/DISCUSSION The Barn, the original ice arena constructed in 1971, has had ongoing roof issues for several years. Staff and contractors have provided numerous fines with little success to correct leaks. Further, the ice-making plants for the Barn and the Olympic utilize HCFCs - 22 refrigerant which are being phased out of production. By the year 2020, production of HCFCs refrigerant will be discontinued. Please see the attached phase-out schedule by the United States Environmental Protection Agency. With the age of the Barn and major renovations that are likely to be faced in the next few years, the question is whether the city would be better served to demolish the barn and reconstruct a new building rather than continue with the increasingly expensive repairs. Replacement for the Barn is included in the 2012-2016 CIP. When the City Council met in a joint meeting with the Elk River School Board in October 2011, the Board indicated they were not interested in sharing the costs of a replacement arena. Likewise, the Elk River Youth Hockey Association has not yet committed to sharing costs of a replacement facility. At the January Arena Commission meeting, the Commission directed staff to pursue quotes for value engineering studies for the Barn's roof, structure, and HVAC system for the purpose of determining the true condition of the Barn and its ancillary equipment to estimate the costs of the required repairs and estimate the remaining lifespan of the building. The Commission also discussed and identified a need to complete locker room improvements in the Olympic arena. At a special Arena Commission meeting held Tuesday Apri113, 2012, the Commission reviewed proposals for the work and voted to recommend to the Council four companies to complete the work. Attached for your review are the proposals from the four companies. ~ M E R E~ ® Y N:\Public Bodies\City Counci]\Counal RCA\Agenda Packet\03-19-2012\Action Requested for Bam's studys.docx ~~