5.3. SR 07-07-2008 - Laserfiche WebLink

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~ ~~ cty or Elk .~.-~ River REQUEST FOR ACTION To Item Number Ci Council 5.3. Agenda Section Meeting Date Prepared by Administration ul 7, 2008 Ter Maurer, Public Works Director Item Description Reviewed by 2008 Bituminous Overlay -Public Hearing/Assessment Tim Simon, Finance Director Hearing Reviewed by Action Requested The City Council is asked to conduct a public hearing/assessment hearing for the 2008 Bituminous Overlay Improvement. After the hearings are closed, the Council is requested to consider adoption of three resolutions: The first, ordering the improvement; the second, adopting the assessment roll; and the third, accepting the bid and authorizing execution of the contract. Background/Discussion As directed by the City Council, bids were opened for the 2008 Bituminous Overlay on Thursday, June 19, 2008. There were a total of six bids received. Following is a list of the bidders and their total bids. The complete bid tabulation is attached. Contractor Bid Amount Rum River Contractin Com an $422,664.11 Astech Co oration $457,551.30 Northwest As halt, Inc. $476,300.51 North Valle ,Inc. $478,797.40 Knife River Cox oration $526,973.24 Hardrives, Inc. $571,128.87 The low bid received from Rum River Contracting also includes $34,751.00 for paving the lift station gravel road at the River Park development. That work has been funded by the developers of River Park. Subtracting that from the total low bid, the bid is approximately 25% under the feasibility estimate. At the close of the public hearirxg/assessment hearing and passage of the resolution adopting the assessment roll, we will be prepared to recommend award of the contract to Rum River Contracting as the lowest responsible bidder. At Monday evening's meeting, the public hearing/assessment hearing for the project is scheduled. I will be prepared with a presentation that will discuss why the City does these types of projects, show some photographs from the various areas proposed to be overlaid, and go through the assessment analysis. Allowing a small percentage for contingency above the bid of Rum River Contracting Company, since it is a per unit contract, I will be prepared to recommend that the City Council reduce the assessment rate per unit from $1,963 to $1,500.