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<br /> <br />Page 1 of 2 <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />UTILITIES COMMISSION MEETING <br /> <br />TO: <br />ERMU Commission <br />FROM: <br />Megan Zachman – HR Generalist <br />MEETING DATE: <br />June 3, 2025 <br />AGENDA ITEM NUMBER: <br />4.3 <br />SUBJECT: <br />Employee Handbook Annual Updates <br />ACTION REQUESTED: <br />Adopt the revised ERMU Employee Handbook <br /> <br />BACKGROUND: <br />Each year, ERMU staff and legal counsel review the Employee Handbook to ensure alignment <br />with current labor laws. The Wage & Benefits Committee may recommend changes to <br />employee benefits for Commission approval. Additionally, staff may propose operational <br />updates affecting personnel policies, which also require Commission approval before being <br />incorporated into the handbook. <br /> <br />DISCUSSION: <br />Minimal changes have been made to the ERMU Employee Handbook for 2025. The following <br />updates have been incorporated since the last revision in July 2024: <br /> <br />• Updated the revision date on the cover page and in the footer. <br />• Revised the Table of Contents and corresponding page numbers. <br />• Section 14. Exposure to Hazardous Substances – Corrected the misuse of “insure” to <br />“ensure.” <br />• Section 21. Job Posting – Added statutory language from Minn. Stat. § 181.173 requiring <br />salary ranges in job postings. <br />• Section 32. Storm Pay – Added a provision establishing a 16-hour daily minimum pay for <br />employees dispatched out of state to assist with storm restoration. <br />• Section 34. Longevity Pay – Removed the program’s start date (2022). <br />• Section 35. Paycheck Deductions – Removed World Vision and United Way. <br />• Section 41. Purchased Vacation Time (PVT) – Removed, effective January 1, 2025; all <br />subsequent sections have been renumbered accordingly. <br />• Section 42. Paid Sick and Safe Leave – Expanded to allow the use of accrued leave for <br />funeral arrangements, attending services or memorials, and handling financial or legal <br />matters following a family member’s death. <br />• Section 45. Health Care Savings Plan – Removed reference to four (4) specific pay <br />groups. <br />• Section 47. Health Insurance Coverage – Updated to reflect cost increases. <br />60