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The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community <br />engagement that encourages and inspires prosperity <br /> <br /> <br />Request for Action <br /> <br />To <br />City Council <br />Item Number <br />4.11 <br /> <br />Meeting Date <br />September 3, 2024 <br />Prepared By <br />Joe Stremcha, Business Services Director/Assistant <br />City Administrator <br /> <br />Item Description <br />Contract Award: Rivers Edge Commons <br />Reviewed by <br />Cal Portner <br />Tina Allard <br /> <br />Action Requested <br />1) Approve, by motion, contract award to Vada Contracting for a Base Bid of $151,380.45, Alternate 1 <br />(additional retaining wall) of $36,666.10, and Alternate 2 (fiber run) of $12,975) to construct the Rivers Edge <br />Commons Park renovations. <br /> <br />2) Approve, by motion, using the GRE Fund to pay for the Rivers Edge Commons Park renovations. <br /> <br />Background/Discussion <br />Rivers Edge Commons Park was constructed in 2007 and later expanded in 2017. Most of the limestone <br />seating has significant deterioration due to erosion. The City Council considered replacement alternatives <br />during their Regular Work Session on March 4, 2024. Staff were directed to develop plans with HGKi to <br />construct new concrete seating. Feedback related to the improvements was collected from the Parks and <br />Recreation Commission during their meeting on July 10, 2024. <br /> <br />Project bids closed on Tuesday, August 27 and there were seven bidders. HKGi estimated the project cost <br />with the alternate(s) included to be $282,873.50. The Project bids ranged from $201,021.55 to $575,805.98. <br /> <br />Financial Impact <br />The funding source for Rivers Edge Commons Park revocations will be the GRE Fund with a balance of <br />roughly $832,000. <br /> <br />Mission/Policy/Goal <br />Opportunity to live, work, and play. <br /> <br />Attachments <br />1. Rivers Edge Recommend letter Vada <br />2. BidWorksheet_9254049_Eval bid results rivers edge <br /> <br /> <br />Page 62 of 197