4.3 EMRUSR 07-09-2024 - Laserfiche WebLink

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Ji Elk River �. Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Megan Zachman — HR Generalist MEETING DATE: AGENDA ITEM NUMBER: July 9, 2024 4.3 SUBJECT: Employee Handbook Annual Updates ACTION REQUESTED: Adopt the revised ERMU Employee Handbook BACKGROUND: Annually, staff and legal counsel review the existing personnel policies incorporated into the ERMU Employee Handbook for compliance with changing labor laws. The Wage & Benefits Committee may recommend the Commission adopt employee benefit changes. Staff may recommend operational changes that affect the personnel policy be adopted by the Commission for incorporation into the handbook. DISCUSSION: Minimal changes were made to the Employee Handbook for 2024. The items listed below have been added and/or updated in the handbook since its last revision in June 2023. • Revise Date in footer and on cover page. • Revise Table of Contents and page numbers. • Eliminate gendered language. • Update "marijuana" to "cannabis" to match current legal terminology. • Update "Employer" with "the Utilities" for consistency throughout handbook. • Revise Section 3. Equal Employment Opportunity, to include language from the Crown Act. • Revise Section 5. Harassment Prohibited, to include language from the Crown Act, language on types of harassment, scope of policy, and the employee's reporting responsibility. • Revise Section 6. Business Conduct, to include added employee expectation. • Revise Section 13. Commitment to a Drug and Alcohol -Free Workplace, to reflect the new cannabis legalization. • Revise Section 14. Exposure to Hazardous Substances, to update the Minn Stat. referenced. • Revise Section 17. Supplemental Employment, to include added employee expectations. • Revise Section 19. Attendance, to update language that aligns with ERMU's revised Paid Sick Leave Policy. • Revise Section 20. Discipline, Dismissal & Layoff, to add language about Policy's intent. Page 1 of 2 RM