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<br /> <br />Request for Action <br /> <br /> <br /> <br /> <br /> <br />To Item Number <br />Mayor and City Council 8.2 <br />Agenda Section Meeting Date Prepared by <br />General Business March 16, 2020 Cal Portner, City Administrator <br />Item Description Reviewed by <br />Sick Leave Donation Policy Lauren Wipper, Human Resources Manager <br />Reviewed by <br /> <br /> <br />Action Requested <br />Amend, by motion, the City of Elk River Sick Leave Donation Policy. <br /> <br />Background/Discussion <br />With the onset of the COVID-19 pandemic and potential employee hardships due to illness or <br />quarantine, the Council should consider an amendment to the Sick Leave Donation Policy to allow city <br />administrator discretion for the approval of sick leave donation that is not used concurrently with FMLA. <br /> <br />Sick Leave Donation <br />With the written consent of the city administrator, employees may donate equal shares of sick and vacation leave to fellow <br />employees experiencing a major illness such as, but not limited to, heart attack, stroke, organ transplant, or other illness all of <br />which must be supported by a physician’s diagnosis, or a catastrophic accident with serious injuries supported by a physician’s <br />diagnosis. <br /> <br />An employee will be eligible to receive donated leave: <br />1. If the employee currently earns sick leave. <br />2. Only after all of the employee’s own sick, vacation, compensatory, or other leaves have been exhausted. <br />3. Only for normal work hours lost due to the illness for which the leave is donated. <br />4. Only for time not covered by disability insurance or workers compensation. <br />5. Up to a maximum of 240 hours. <br />6. If the physician’s diagnosis indicates that the employee will be able to return to work after rehabilitation or recovery. <br /> <br />The donated leave must be used concurrently with FMLA leave and must be used within 12 weeks of the date of the illness. <br />Donated sick leave not used within 12 weeks will be forfeited. If the condition of the employee receiving donated leave improves so <br />that s/he is able to return to work either in a light duty capacity, if work is available, or to his/her normal work schedule, any <br />donated leave time shall be forfeited. <br /> <br />An employee may donate up to 16 hours of equal shares of sick and vacation per recipient per year made in increments of not less <br />than eight (8) hours. The employee must complete a Leave Donation Form to donate leave. All donations will remain <br />anonymous. <br /> <br /> <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires prosperity <br /> <br />