4.1. ERMUSR 10-8-2019 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Troy Adams, P.E. —General Manager MEETING DATE: AGENDA ITEM NUMBER: October 8, 2019 4.1 SUBJECT: Policy Manual Initiative ACTION REQUESTED: Approve, as outlined in the memo, the following: • Remove policy P.6 sections 11.0—12.0 and remove policy P.7 from the Policy Manual. • Move the following policies to the Commission Policy Manual: P.1, P.5, P.6, P.10, P.11, P.12, P.13, P.13a, and P.15. • Delegate authority to management and move the following policies to the Management Policy Manual: P.2, P.2a, P.2b, P.2c, P.3, P.4, P.8, P.9, P.9a, P.9b, P.14, and P.14a. BACKGROUND: In 2017, the commission worked with staff and a consulting firm to develop governance polices based on the Carver Model governance style.The previous polices were left in place, redundant with the new policies. An initiative was created to develop a migration plan for relevant old policies to become part of the new policy manual, confirm delegation of authority to management for old policies that are not governance, and to eliminate or remove documents that are not policy.The initiative will address the section of the old policy manual per the following commission action request tentative schedule: • September: Rates, Fees, and Programs Section Service Agreements & Requirements Section • October: Personnel Section • November: Administration Section (Except A.1 Service Policies) • December: Electric Section (Except E.1 Electric Department Rules) Water Section (Except W.1 Water Department Rules) • March: A.1 Service Policies E.1 Electric Department Rules W.1 Water Department Rules Per the schedule, the commission took action on the Rates, Fees, and Programs section as well as the Service Agreements & Requirements section in September. DISCUSSION: Page 1 of 4 54