4.1. ERMUSR 09-10-2019 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Troy Adams, P.E.—General Manager MEETING DATE: AGENDA ITEM NUMBER: September 10, 2019 4.1 SUBJECT: Policy Manual Initiative ACTION REQUESTED: • Approve the removal of the Rates, Fees and Programs section from the ERMU Policy Manual. • Approve the removal of the Service Agreements & Requirements section from the ERMU Policy Manual. BACKGROUND: In 2017, the commission worked with staff and a consulting firm to develop governance polices based on the Carver Model governance style. The previous polices were left in place, redundant with the new policies. An initiative was created to develop a migration plan for relevant old policies to become part of the new policy manual, confirm delegation of authority to management for old policies that are not governance, and to eliminate or remove documents that are not policy. At the August commission meeting, staff presented an overview plan and a tentative deadline goal for the completion the initiative. DISCUSSION: In August, staff discussed the overview for the policy manual initiative. The plan is to move policies to where they need to be first.Then, come back and update commission policies that need immediate action. And then, internally, update management policies that need immediate action. Staff will also begin an evergreen review process for all commission policies, bringing them back on a scheduled rotation for board review and discussion. The first phase to move policies to where they need to be is achievable by early 2020. The tentative schedule is as follows: • September: Rates, Fees, and Programs Section Service Agreements & Requirements Section • October: Personnel Section • November: Administration Section (Except Policy A.1 Service Policies) • December: Electric Section (Except Policy E.1 Electric Department Rules) Water Section (Except Policy W.1 Water Department Rules) Page 1 of 3 74