8.1. SR 03-06-2017 - Laserfiche WebLink

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Request for Action To Item Number Mayor and City Council 8.1 Agenda Section Meeting Date Prepared by General BusinessMarch 6, 2017Amanda Othoudt, EDD Item Description Reviewed by Downtown Decorative Fixtures Cal Portner, City Administrator Reviewed by Action Requested Approve, by motion, decorative fixtures for downtown to include two replacement bike racks, four benches, and four flower pots. Background/Discussion At their April 6, 2015, meeting, the HRA approved up to $4,000 in costs for the installation of commercial quality lighting of the downtown trees. Staff received two proposals which were submitted by Rainbow Holiday Design Company and Emerald Companies. The HRA authorized staff to negotiate an agreement with one of the two companies to install decorative lighting based on the lowest cost and best quality. The contract was awarded to Rainbow Holiday Design Company in the amount of $4,400. Staff presented the proposal to the Downtown River’s Edge group at their May 13, 2015, meeting. The Downtown River’s Edge group approved to contribute the $400 difference plus maintenance for a year. Expiration of the maintenance agreement with Rainbow Holiday Design Company and ongoing concerns with maintenance of the lights and tree trunk damage prompted a council work session discussion on November 21, 2016. The Council directed staff to bring a recommendation to include a budget number for lights in the annual budget and work with the Downtown River’s Edge group to maintain the lights. The estimate obtained by Rainbow Holiday Design Company on January 18, 2017, includes removal of the existing lights and the installation of new warm LED lights on the light poles downtown for a total of $3,107. Mr. Prochnow, from Rainbow Holiday Design Company indicated that the lights will need to be replaced every two or three years as they will be exposed to the outside elements year round. Ongoing maintenance is estimated at $120 per month which includes up to 2 hours of labor, and checking lights once per month. At their December 5, 2016, meeting, The HRA discussed the implementation of the Mississippi Connections plan and opportunities to utilize a portion of the budget funds over the next three years to make desired streetscape improvements to downtown. Staff received a request from the Downtown River’s Edge group to present their desired list of improvements to the commission. The list included permanent benches, flower pots, permanent bike racks and a mural on the back side of Pompeii Pizza or Elk River Meats. The HRA requested that staff bring back a proposal, including estimates and maintenance costs from the Downtown River’s Edge Group at a later date for discussion and action.