4.1 ERMUSR 02-14-2017 - Laserfiche WebLink

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Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Troy Adams,P.E.—General Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: February 14, 2017 4.1 SUBJECT: Governance Policy Manual BACKGROUND: In 2016 the Commission approved contracting with Collaboration Unlimited to update and develop core governance policy. The decision to implement and the schedule for completion were largely based on two factors. First,the existing policy book and by-laws had not been reviewed or updated on a routine basis. Second,with the March 2017 expansion for the ERMU Commission from three to five members it was determined to be beneficial to develop and update core governance policy to serve as a guide for the expanded Commission. DISCUSSION: The existing ERMU Policy Book is divided into multiple sections that categorize the policies. These sections are: Governance; Tariffs, Fees, & Programs; Service Agreements & Requirements; Personnel; Administration; Electric; and Water. Many of the existing policies included in the existing ERMU Policy Book are not governance polices but rather procedures, forms, and specifications. One of the goals of this project is to update the policy documents that the Commission is ultimately responsible for and separate out the procedures, forms, and specifications that should fall under the responsibility of management. As approved by the Commission, Collaboration Unlimited is working on Phase 1 of the original scope of work. Phase 1 focuses on the core governance policies and the by-laws. These proposed policies that are part of Phase 1 are intended to be the Governance section of the existing ERMU Policy Book. Phase 2 of the scope of work from Collaboration Unlimited includes development of delegation to management policies. Many of these policies will replace or eliminate the need for policies in the other sections of the existing ERMU Policy Book. Whether the Commission contracts with Collaboration Unlimited to complete Phase 2, or do that work in house,this will be an ongoing project of the next year or longer. The policies developed for Phase 1 are attached. The substance of the these core governance policies is consistent with the summary giving during the kick off meeting the Commission held with Collaboration Unlimited during the Minnesota Municipal Utilities Association Summer F-nuESEe BY Page 1 of 3 NATURE Reliable PubliD Power Provider P O W E R E D T p $ERVE 67