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City of <br />Elk — <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.6 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />ConsentJuly <br />18, 2016 <br />Justin Femrite, P.E., City Engineer <br />Item Description <br />Reviewed by <br />Change Order No. 2 and Engineering Fees for <br />Matt Stevens, Chief Operator <br />Wastewater Treatment Facility Improvements <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, Change Order No. 2 for a contract time extension for the Wastewater Treatment <br />Facility Improvement project and increase in engineering fees. <br />Background/Discussion <br />The attached change order and letter from Rice Lake Construction Group details the request for change <br />to the contract completion date. Seth Peterson, our project manager, and our staff have reviewed this <br />request with Rice Lake Construction Group and recommend the increase in contract duration of 35 days. <br />The contract time extension will not cause any missed timelines for compliance with our discharge <br />permit. <br />If this change order is approved, the total contract duration for the project will have increased from 700 <br />days (original contract) to 873 days (after CO #1 and CO #2). These additions have led to additional <br />engineering observation and administration on the project. Bolton & Menk, Inc. is requesting an increase <br />to their fees to account for these changes in the project timeline. Staff had originally discussed this with <br />Bolton & Menk, Inc. at the time of processing Change Order #1 in March, 2015. Being early in <br />construction, Bolton & Menk, Inc. was willing to see how the project progressed in potentially not <br />needing to request additional compensation for that contract change. Staff has reviewed their request and <br />recommends its approval. <br />Financial Impact <br />There is no requested change in contract pricing associated with approval of Change Order No. 2 for <br />Rice Lake Construction. Staff anticipates the increased engineering fees of $186,450 for Bolton & Menk, <br />Inc. will not increase the overall project budget. Being the project has progressed with few changes, there <br />remains unassigned contingency within the project budget sufficient to cover the increase. <br />Attachments <br />Change Order No. 2 <br />Letter form Rice Lake Construction Group <br />Letter from Bolton & Menk, Inc. <br />P a w E A E U s r <br />NaA f RE] <br />