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City of <br />Elk <br />River <br />Request for Action <br />To <br />Item Number <br />Mayor and City Council <br />4.6 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Consent <br />March 2, 2015 <br />Tim Simon, Finance Director <br />Item Description <br />Reviewed by <br />Council Chambers Capital Improvement Purchases <br />Tina Allard, City Clerk <br />Lore, Building Maintenance Supervisor <br />-Gary <br />Reviewed by <br />Cal Portner, City Administrator <br />Action Requested <br />Approve, by motion, the contractors listed below for the Council Chambers upgrades project. <br />Background /Discussion <br />The 2015 -2019 Capital Improvement Plan (CIP) includes three projects for 2015 in the Council <br />Chambers area. <br />1. Install ADA- compliant, handicap- accessible doors to the Council Chambers. <br />2. Repair /separate HVAC system. <br />3. Install Elk River signage behind Council dais. <br />Having ADA- compliant doors would help meet compliance standards and allow visitors easier access <br />with the doors during meetings. The HVAC and humidity controls have not been operating correctly <br />and are in need of repairs. Since all Council meetings are broadcast, having the city name prominently <br />displayed would provide a stronger identity and add city branding to the room. <br />Staff received the following lowest quotes: <br />Contractor <br />Blaine Lock & Safe, Inc. <br />NAC Mechanical & Electrical Services <br />Albrecht Signs <br />Total <br />Amounts <br />$4,530 plus $500 for electrical <br />$21,736 <br />2 938 <br />$29,704 <br />Financial Impact <br />The 2015 budget for the project is $30,700 and the cost of the project is $29,704. The project is within <br />budget and the difference will remain in contingency if any issues come up on the HVAC project. <br />As previously indicated during CIP discussions, the city receives Cable Franchise Fees from the Cable <br />Commission to fund technology and Council Chambers upgrades. <br />Attachments <br />■ 2015 -2019 Capital Improvement Plan (page 4) <br />■ Signage example <br />P a w E A E U s r <br />Template Updated 4/14 INIM UREI <br />