8.1. PRSR 01-08-2014 - Laserfiche WebLink

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City of Elk Request for Action River To Item Number Parks and Recreation Commission 8.1 Agenda Section Meeting Date Prepared by Action Item January 8, 2014 Michael Hecker, Parks and Recreation Director Item Description Reviewed by Windsor 3rd Edition Private Park Donation Reviewed by Action Requested Staff is recommending that the Parks and Recreation Commission reconsider the action taken at the November 13, 2013 Commission meeting to accept a park fenced in playground donation from the Windsor 3`d Edition Home Owners Association. By motion, staff is currently recommending for the Parks and Recreation Commission to not accept the donation of a new park or playground at this time. Background/Discussion At the November 13, 2013 Parks and Recreation Commission meeting it was presented by Mr. Felska of the Windsor III Homeowners Association (HOA) that the HOA would like to donate the playground area at Windsor III to the City. The HOA wants to donate their private playground because it receives usage from surrounding residents and the cost of maintenance continues to increase. Staff did present at the November meeting the annual maintenance costs of the entire park that was originally proposed. A breakdown of these annual maintenance costs including the upfront costs if the City were to acquire the property is outlined below. The Commission then discussed that donating only the playground should change the financial numbers. After further review by staff since the November meeting, staff estimates that the costs really do not decrease. In fact the condition of the basketball court requires a complete renovation with estimated costs of up to $43,000. A new city staff standard that has been brought to my attention since this property was discussed is for the city to not accept property or a road if its condition is in disrepair. This means for example, that the basketball court surface should be in decent shape with no cracks. This policy will save taxpayers money. Staff is not recommending accepting this donation because of the court's poor condition and the capital costs involved. Also,parks maintenance staff have since inspected the irrigation system and found that it is all connected between the park and playground areas. It will be difficult for the city to maintain an irrigation system that it does not fully control. A presentation on the condition of the Windsor III playground and court will be made at the January 8 Commission meeting. It was also discussed at the December Parks and Recreation Commission meeting that any park improvement requests, donations or acquisitions from organizations or individuals should be placed on hold until the Parks and Recreation Master Plan is completed later this year. INP or [ N [ o er NATURE •